The Manual Invoice is a critical business document used in Malta for recording commercial transactions and requesting payment for goods or services. This document type must comply with Malta's VAT Act (Chapter 406) and the EU VAT Directive 2006/112/EC, which mandate specific content requirements including seller and buyer details, transaction descriptions, and tax calculations. Manual Invoices are particularly relevant for small to medium-sized businesses, sole traders, or situations where automated billing systems are not practical or necessary. The document serves multiple purposes: it acts as a legal record of the transaction, supports VAT reporting requirements, and provides necessary documentation for both accounting and tax compliance purposes. Each Manual Invoice must include all mandatory elements required by Maltese law while maintaining clarity and professionalism in its presentation.
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1. Invoice Header: Contains invoice number, date of issue, and 'TAX INVOICE' marking
2. Seller Information: Full business name, VAT number, registered address, and contact details of the invoice issuer
3. Customer Information: Full name/business name, address, and VAT number (if applicable) of the customer
4. Invoice Details: Description of goods/services, quantity, unit price, total amount per item
5. Tax Summary: Breakdown of taxable amounts, VAT rates applied, and total VAT amount
6. Payment Information: Total amount due, payment terms, and bank/payment details
7. Legal Notices: Required legal statements including VAT-related declarations and payment terms
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or client reference number
2. Delivery Details: Add when goods are physically delivered to a different address than the billing address
3. Discount Information: Include when any discounts or special pricing have been applied to the invoice
4. Foreign Currency Conversion: Required when invoice amounts are displayed in multiple currencies
5. Special VAT Treatments: Include for exempt supplies, reverse charge, or special VAT schemes
1. Itemized Breakdown: Detailed list of products/services when there are numerous items that don't fit in the main invoice
2. Time Sheet: For service-based invoices where time tracking details need to be included
3. Delivery Notes: Copies of delivery documentation when required for proof of delivery
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Hospitality
Information Technology
Healthcare
Education
Consulting
Real Estate
Transport and Logistics
Financial Services
Agricultural
Creative Industries
Relevant Teams
Finance
Accounting
Administration
Sales
Operations
Tax
Legal
Accounts Receivable
Revenue
Relevant Roles
Accountant
Bookkeeper
Finance Manager
Business Owner
Financial Controller
Accounts Receivable Clerk
Office Administrator
Tax Specialist
Finance Director
Sales Administrator
Company Secretary
Small Business Owner
Freelancer
Operations Manager
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