A Proforma Invoice is a crucial commercial document used primarily in international trade and domestic transactions where formal quotations are required. This document type, regulated under Maltese law and EU directives, serves as a commitment from the seller to provide specified goods or services under stated conditions, without constituting a final invoice. The Proforma Invoice includes essential information such as detailed product descriptions, pricing, payment terms, and delivery conditions, making it valuable for customs clearance, securing payment approval, and import licensing. It's particularly important in Malta's trading environment, where businesses must comply with both local commercial laws and EU trade regulations. The document helps businesses manage international transactions effectively while ensuring compliance with VAT requirements and trade documentation standards.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Details: Seller's complete business information including company name, registration number, VAT number, address, and contact details
2. Customer Information: Buyer's complete details including name, address, and tax/VAT numbers if applicable
3. Invoice Information: Proforma invoice number, date of issue, and validity period
4. Product/Service Details: Detailed itemized list of products/services with descriptions, quantities, and unit prices
5. Pricing Breakdown: Subtotal, applicable taxes, shipping costs, and total amount
6. Payment Terms: Payment conditions, method of payment, and banking details
7. Delivery Information: Shipping terms, delivery method, and estimated delivery date
8. Currency Information: Currency used and exchange rate if applicable
1. Trade Terms: Incoterms or specific trade terms when used for international trade
2. Special Instructions: Any specific handling, packaging, or shipping instructions
3. Customs Information: HS codes, country of origin, and other customs-relevant information for international shipments
4. Discount Details: Any applicable discounts or special pricing arrangements
5. Additional Notes: Any other relevant information or special conditions
6. Quality Certificates: References to required quality certificates or compliance documents
1. Product Specifications: Detailed technical specifications or product descriptions when required
2. Price List: Comprehensive price list for multiple products or variations
3. Shipping Documents: Copies of relevant shipping or transport documents
4. Certificate of Origin: When required for international trade, document certifying the country of manufacture
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
International Trade
Retail
Wholesale
E-commerce
Technology
Automotive
Construction
Medical Supplies
Textiles
Agriculture
Food and Beverage
Electronics
Chemical Industry
Pharmaceutical
Relevant Teams
Sales
Finance
Accounts
Export
Commercial
Supply Chain
Logistics
Tax
Legal
Customer Service
Documentation
Credit Control
International Trade
Procurement
Relevant Roles
Export Manager
Sales Manager
Finance Director
Accounts Receivable Clerk
International Trade Specialist
Commercial Director
Business Development Manager
Shipping Coordinator
Procurement Manager
Supply Chain Manager
Tax Accountant
Customs Compliance Officer
Trade Finance Manager
Credit Controller
Sales Administrator
Find the exact document you need
Hospital Invoice
A legally compliant Maltese hospital invoice documenting medical services rendered and associated costs, meeting local healthcare billing and data protection requirements.
Download
Construction Work Receipt
A legally compliant receipt document under Maltese law for acknowledging payment and completion of construction works, meeting both fiscal and construction industry requirements.
Download
Invoice Statement
A legally compliant Maltese invoice document detailing goods/services provided, incorporating local VAT requirements and commercial regulations.
Download
Home Improvement Invoice
A Maltese-compliant invoice document for home improvement works, including detailed work specifications and VAT calculations as required by local legislation.
Download
Receipt For Cash Payment
A legally compliant document under Maltese law that acknowledges and records cash payments, serving as official proof of transaction.
Download
Retail Invoice
A legally compliant retail invoice document under Maltese law, serving as both a payment request and tax document for consumer transactions.
Download
Consultant Invoice
A Maltese-compliant invoice template for consulting services, meeting local VAT and commercial law requirements.
Download
Minimalist Invoice
A simplified, legally compliant invoice template for use under Maltese law, containing all essential elements required by local and EU regulations.
Download
Sales Receipt Form
A Maltese-compliant sales receipt documenting transaction details and VAT information as required by Maltese fiscal regulations.
Download
Overdue Invoice Letter
A formal payment demand letter for overdue invoices under Maltese law, including statutory interest calculations and payment requirements.
Download
Invoice For Sole Trader
A Maltese-compliant invoice template for sole traders, meeting all local VAT and commercial law requirements.
Download
Invoice Letter
A formal commercial document issued under Maltese law requesting payment for goods or services, complying with local and EU VAT regulations.
Download
Customer Receipt
A legally compliant transaction document under Maltese law that serves as proof of purchase and fiscal documentation for business-to-consumer transactions.
Download
Car Service Invoice
A legally compliant Maltese invoice document detailing automotive services, parts, and costs, adhering to Malta's VAT and consumer protection requirements.
Download
Invoice Summary
A Maltese-compliant document summarizing transaction details, VAT calculations, and payment terms between parties.
Download
Paycheck Invoice
A Maltese-compliant payroll document detailing employee compensation, statutory deductions, and net payment information in accordance with local employment laws.
Download
Mechanic Receipt
A legally compliant Maltese mechanic receipt documenting automotive services, parts, and payments, conforming to local VAT and consumer protection requirements.
Download
Car Wash Receipt
A Maltese-compliant receipt document for car wash services, including mandatory fiscal and consumer protection elements required by local law.
Download
Invoice Record
A legally compliant record of business transactions under Maltese law, containing all mandatory invoice elements and VAT information required by local authorities.
Download
Agreement Invoice
A dual-purpose document under Maltese law that functions as both a formal agreement and a commercial invoice, combining contractual terms with invoicing requirements.
Download
Clean Invoice
A standardized billing document compliant with Maltese and EU VAT regulations, providing clear documentation of commercial transactions under Malta's jurisdiction.
Download
Software Quotation
A Maltese law-governed document detailing software solution pricing, specifications, and implementation terms.
Download
Invoice Agreement
A Maltese law-governed agreement setting out invoicing terms, payment conditions, and compliance requirements between business entities.
Download
Informal Invoice
A simplified billing document compliant with Maltese and EU regulations, used for straightforward business transactions in Malta.
Download
Renovation Invoice
A Maltese-compliant invoice document for renovation works, including detailed cost breakdowns and VAT calculations as per local regulations.
Download
Bill Of Lading Invoice
A combined transport and payment document under Maltese law that serves as both a bill of lading and commercial invoice for maritime shipments.
Download
Labor Invoice
A Maltese-compliant invoice document for requesting payment for labor or professional services rendered, meeting all local VAT and employment regulations.
Download
Manual Invoice
A Manual Invoice document compliant with Maltese and EU VAT regulations, used to record and request payment for goods or services provided.
Download
Contractor Invoice
A legally compliant invoice document used by contractors in Malta to bill clients for professional services, conforming to Maltese and EU VAT regulations.
Download
Construction Invoice
A legally compliant construction billing document under Maltese law that details construction works, materials, and services with required VAT and regulatory elements.
Download
Delivery Receipt
A legally-compliant Maltese document that serves as proof of delivery and transfer of goods, conforming to Malta's Commercial Code requirements.
Download
Proforma Invoice
A preliminary commercial document under Maltese law that serves as a formal quotation and details potential transaction terms, compliant with local and EU regulations.
Download
Therapy Receipt
A Malta-compliant official receipt for therapeutic services that serves as both financial proof of payment and medical documentation.
Download
Travel Invoice
A Maltese-compliant travel invoice document for recording and billing travel services, meeting local fiscal and tourism regulatory requirements.
Download
Supplier Invoice
A legal commercial document issued under Maltese law that records transactions between suppliers and customers, compliant with local VAT and EU regulations.
Download
Rent Invoice
A legally compliant rent invoice document under Maltese law, detailing rental payments and associated charges between landlord and tenant.
Download
Sales Receipt
A legally compliant Maltese sales receipt documenting commercial transactions under Malta's VAT Act and EU regulations.
Download
Shipping Invoice
A Maltese law-compliant commercial document that details shipping goods, their value, and terms, serving as both payment demand and shipping documentation.
Download
Return Invoice
A legal document under Maltese law documenting the return of goods and associated refund, compliant with local and EU VAT requirements.
Download
Repair Invoice
A Maltese-compliant invoice document detailing repair services, parts, and costs, meeting local VAT and consumer protection requirements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)