A Proforma Invoice is a critical trade document in Indonesian business transactions, particularly in international trade. This document serves as a preliminary invoice and quotation, issued before the actual delivery of goods or services. Under Indonesian law, particularly Law No. 7 of 2014 on Trade and related regulations, a Proforma Invoice must contain specific elements including detailed seller and buyer information, precise product descriptions, pricing, and terms of trade. While not a final invoice, it plays a crucial role in facilitating customs clearance, securing letters of credit, and initiating international trade transactions. The document must comply with Indonesian tax regulations and may be required for various trade-related procedures including import permits and foreign exchange transactions.
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1. Header Information: Company letterhead, document title ('Proforma Invoice'), proforma invoice number, and date of issue
2. Seller Details: Complete business name, address, tax ID (NPWP), contact information, and business registration details of the selling company
3. Buyer Details: Complete name, address, and contact information of the buying entity
4. Product/Service Details: Detailed description of goods/services, including quantity, unit price, and total amount per item
5. Payment Terms: Payment conditions, method of payment, and banking details
6. Delivery Terms: Shipping method, Incoterms, estimated delivery date, and shipping address
7. Total Amount: Subtotal, applicable taxes (PPN/VAT), additional charges, and final total amount in specified currency
8. Validity: Period for which the proforma invoice remains valid
9. Authorization: Signature section, company stamp, and name/title of authorized representative
1. Trade License Information: Include when dealing with regulated products or cross-border transactions requiring specific permits
2. Currency Exchange Terms: Add when transaction involves foreign currency and specific exchange rate conditions
3. Special Handling Instructions: Include for products requiring specific storage, transport, or handling conditions
4. Insurance Details: Add when shipment insurance is included in the transaction
5. Customs Information: Include for international transactions, showing HS codes and export/import details
6. Warranty Terms: Add when specific warranty terms need to be mentioned for the products
1. Product Specifications: Detailed technical specifications or drawings of products when necessary
2. Packing List: Detailed breakdown of items, quantities, and packaging information
3. Quality Certificates: Copies of relevant quality certifications or compliance documents
4. Bank Details Appendix: Complete banking information for international transfers
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Import/Export
Retail
Wholesale Trade
Agriculture
Mining
Technology
Automotive
Textiles
Electronics
Consumer Goods
Industrial Equipment
Pharmaceuticals
Food and Beverage
Construction Materials
Relevant Teams
Sales
Finance
Export
Import
Procurement
Accounts Receivable
Trade Compliance
Supply Chain
Commercial Operations
International Business
Documentation
Tax
Relevant Roles
Export Manager
Import Coordinator
Sales Manager
Procurement Officer
Trade Documentation Specialist
Finance Manager
Accounts Receivable Clerk
Commercial Director
Shipping Coordinator
Customs Compliance Officer
International Trade Specialist
Business Development Manager
Supply Chain Manager
Chief Financial Officer
Tax Compliance Manager
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