¶¶Òõ¶ÌÊÓÆµ

Proforma Invoice Template for Hong Kong

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Proforma Invoice

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Proforma Invoice

"I need a Proforma Invoice for exporting electronic components to Germany, with delivery scheduled for March 2025, including details about export certifications and specific payment terms requiring 50% advance payment."

Document background
The Proforma Invoice is a crucial document in both domestic Hong Kong trade and international commerce, serving as a preliminary agreement between buyer and seller before the final transaction. It is typically used when parties need to confirm trade terms, apply for letters of credit, process customs clearance, or arrange advance payments. The document includes detailed product specifications, pricing, delivery terms, and payment conditions, all structured to comply with Hong Kong commercial law and international trade regulations. While not a final invoice, the Proforma Invoice creates certain obligations regarding price quotes and terms, making it an essential tool in commercial negotiations and trade documentation.
Suggested Sections

1. Company Details: Seller's complete business information including company name, address, registration number, and contact details as required by Hong Kong law

2. Customer Information: Complete buyer details including name, address, and contact information

3. Invoice Details: Proforma invoice number, date, and validity period

4. Product/Service Description: Detailed itemization of goods/services including quantities, unit prices, and specifications

5. Pricing Information: Subtotal, taxes (if applicable), shipping costs, and total amount

6. Payment Terms: Payment conditions, method, and banking details

7. Delivery Terms: Shipping method, delivery timeline, and Incoterms if applicable

8. Legal Statement: Declaration that this is a proforma invoice and not a final bill

Optional Sections

1. Special Instructions: Include when specific handling, shipping, or storage requirements apply

2. Trade Terms: Add for international transactions requiring specific trade compliance information

3. Product Certifications: Include when dealing with regulated products requiring certification details

4. Currency Exchange Information: Add for international transactions with specific exchange rate terms

5. Insurance Details: Include when shipping insurance is part of the transaction

6. Export License Information: Add when dealing with controlled or restricted items requiring export licenses

Suggested Schedules

1. Product Specifications: Detailed technical specifications or drawings of products when required

2. Packing List: Detailed breakdown of package contents and weights

3. Compliance Certificates: Copies of relevant product certifications or compliance documents

4. Banking Details: Complete banking information for international wire transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Wholesale Trade

Retail

Import/Export

Technology

Professional Services

Consumer Goods

Industrial Equipment

Electronics

Textiles

Automotive

Chemical

Pharmaceuticals

Food and Beverage

Construction Materials

Relevant Teams

Sales

Finance

Accounts Receivable

Export Control

Commercial Operations

Supply Chain

Procurement

International Trade

Credit Control

Legal

Customer Service

Logistics

Relevant Roles

Sales Manager

Export Manager

Commercial Director

Finance Manager

Accounts Receivable Specialist

Trade Compliance Officer

Procurement Manager

Supply Chain Manager

International Sales Representative

Business Development Manager

Credit Controller

Customs Compliance Specialist

Financial Controller

Commercial Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

International Bank Guarantee

A Hong Kong law-governed bank guarantee document establishing a bank's commitment to pay a specified sum to a beneficiary upon demand, subject to stated terms and conditions.

find out more

Proforma Invoice

A preliminary commercial document outlining proposed sale terms and prices, compliant with Hong Kong commercial law and international trade practices.

find out more

Customs Declaration Form

A mandatory customs document for declaring goods entering or leaving Hong Kong, administered by the Hong Kong Customs and Excise Department under local customs legislation.

find out more

Commercial Power Purchase Agreement

Hong Kong law-governed agreement for commercial electricity supply between power generators and business customers, setting terms for power sale and purchase.

find out more

International Sales Representative Agreement

A Hong Kong law-governed agreement establishing the terms and conditions for international sales representation, including territory rights, commission structures, and mutual obligations.

find out more

Commercial Real Estate Sales Contract

A Hong Kong law-governed agreement for the sale and purchase of commercial real estate, incorporating local property regulations and conveyancing requirements.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.