The Automotive Invoice is a fundamental document in vehicle sales transactions within Indonesia's automotive sector. It serves multiple purposes: as a legal proof of purchase, a tax document compliant with Indonesian regulations, and a comprehensive record of the vehicle sale transaction. This document must be used for all new and used vehicle sales in Indonesia, incorporating mandatory elements such as tax registration numbers, vehicle specifications, and pricing details as required by Indonesian law. The invoice needs to comply with various regulations including Law No. 42 of 2009 on Value Added Tax and Law No. 8 of 1999 on Consumer Protection. It can be used for both cash and financed purchases, and typically includes sections for additional services such as insurance or extended warranties. The document's format ensures it meets both business operational needs and regulatory requirements for automotive sales in Indonesia.
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Key Requirements PROMPT example:
Automotive Invoice
"I need an Automotive Invoice for a cash sale of a new Toyota Camry Hybrid to a private buyer in Jakarta, with delivery scheduled for March 15, 2025, including standard warranty terms and registration assistance."
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1. Invoice Header: Company details, invoice number, date, and tax registration numbers
2. Customer Information: Complete buyer details including name, address, and tax identification number if applicable
3. Vehicle Details: Comprehensive vehicle information including make, model, year, VIN, engine number, and color
4. Pricing Details: Base price, taxes (VAT), additional charges, and total amount in both numbers and words
5. Payment Information: Payment terms, method, and bank account details
6. Legal Declarations: Standard statements regarding tax compliance and transaction legitimacy
7. Authorization: Signature sections for seller and buyer, including company stamp if applicable
1. Trade-In Details: Used when there is a trade-in vehicle involved in the transaction, including vehicle details and agreed value
2. Financing Information: Required when the vehicle purchase involves financing, including lender details and payment schedule
3. Special Discounts: Details of any promotional offers, corporate discounts, or special pricing arrangements
4. Additional Services: Details of additional services purchased such as extended warranty, insurance, or maintenance packages
5. Delivery Information: Required when vehicle delivery is arranged, including delivery date, location, and special instructions
1. Vehicle Specification Sheet: Detailed technical specifications of the vehicle including features and accessories
2. Pre-delivery Inspection Report: Checklist and results of vehicle inspection before delivery
3. Warranty Terms: Detailed warranty conditions and coverage details
4. Payment Schedule: Required for installment payments, detailing payment dates and amounts
5. Included Accessories List: Itemized list of all accessories and additional items included in the sale
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail
Financial Services
Insurance
Transportation
Manufacturing
Dealership
Relevant Teams
Sales
Finance
Administration
Legal
Accounting
Customer Service
Documentation
Tax Compliance
Business Operations
Vehicle Registration
Relevant Roles
Sales Manager
Finance Manager
Dealership Manager
Automotive Sales Representative
Administrative Officer
Accounts Receivable Specialist
Tax Compliance Officer
Business Development Manager
Customer Service Representative
Vehicle Documentation Specialist
Finance and Insurance Manager
Sales Administration Manager
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