A Supplier Invoice is a critical business document used in Malta to formally request payment for goods or services provided. It serves as a legally recognized record of commercial transactions and must comply with both Maltese legislation (particularly the Value Added Tax Act) and European Union VAT directives. The document includes essential information such as supplier and customer details, itemized descriptions of goods or services, pricing, VAT calculations, and payment terms. It plays a crucial role in business operations, tax compliance, and financial record-keeping, while also serving as evidence for accounting purposes and VAT returns. The format and content must meet specific requirements under Maltese law, including mandatory elements such as sequential numbering, tax registration details, and specified payment terms.
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1. Invoice Header: Contains supplier's business name, VAT number, address, contact details, and invoice number
2. Customer Information: Customer's business name, VAT number (if applicable), billing address, and delivery address (if different)
3. Invoice Details: Invoice date, due date, payment terms, and purchase order reference (if applicable)
4. Item Description: Detailed list of goods/services provided, including quantity, unit price, and item descriptions
5. Calculation Summary: Subtotal, VAT amount (with rate specified), any discounts applied, and total amount due
6. Payment Information: Bank account details, IBAN, SWIFT code, and accepted payment methods
7. Legal Requirements: Mandatory statements required by Maltese law including VAT exemption declarations if applicable
1. Delivery Details: Used when goods are physically delivered, including delivery date, method, and tracking information
2. Special Discounts: Section detailing any special promotional rates or volume discounts applied
3. Service Period: For service-based invoices, specifying the period during which services were rendered
4. Project Reference: For project-related billing, including project codes and milestone references
5. Currency Exchange: When dealing with foreign currencies, showing exchange rates and calculations
6. Special Instructions: Any specific handling, storage, or usage instructions for products delivered
1. Itemized Breakdown: Detailed breakdown of complex service charges or multiple product variations
2. Time Sheet: For service-based invoices, detailed breakdown of hours worked and rates applied
3. Delivery Note: Copy of signed delivery confirmation when physical goods are involved
4. Material Specifications: Technical specifications or certifications for products supplied
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Construction
Professional Services
Technology
Healthcare
Education
Transportation
Hospitality
Financial Services
Energy
Agriculture
Telecommunications
Real Estate
Government Services
Relevant Teams
Finance
Accounting
Procurement
Accounts Payable
Accounts Receivable
Tax
Treasury
Supply Chain
Operations
Administration
Relevant Roles
Accounts Payable Manager
Finance Director
Procurement Manager
Financial Controller
Accountant
Bookkeeper
Tax Specialist
Accounts Receivable Clerk
Purchase Ledger Clerk
Finance Manager
Chief Financial Officer
Billing Coordinator
Supply Chain Manager
Operations Manager
Auditor
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