A Supplier Invoice is a fundamental business document used in Belgian commercial transactions to request payment for goods delivered or services rendered. This document type must strictly adhere to Belgian VAT regulations and accounting laws, including specific requirements for content, format, and language depending on the region. The invoice serves multiple purposes: it acts as a payment request, provides tax documentation, and serves as evidence of the commercial transaction. Key information must include the supplier's and customer's details, VAT numbers, clear description of goods/services, applicable tax rates, and payment terms. In Belgium, supplier invoices must be retained for 7 years and may be issued electronically, subject to specific technical requirements. The document is particularly important for VAT reporting and business accounting purposes.
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1. Invoice Header: Company logo, invoice number, date of issue, and document type identification
2. Supplier Details: Legal company name, address, VAT number, registration numbers, contact information
3. Customer Details: Customer's legal name, billing address, VAT number if applicable, customer reference number
4. Invoice Details: Invoice date, due date, payment terms, currency, reference numbers, order numbers
5. Item Description: Detailed list of goods/services, quantities, unit prices, and subtotals
6. VAT Summary: Breakdown of VAT rates applied, taxable amounts, and VAT amounts per rate
7. Total Amount: Subtotal, VAT total, and final amount due in specified currency
8. Payment Instructions: Bank account details, IBAN, BIC, and any specific payment reference requirements
1. Delivery Details: Include when goods are physically delivered, showing delivery address and delivery date
2. Purchase Order Reference: Include when the invoice relates to a specific purchase order
3. Special VAT Regime Notice: Include when special VAT treatments apply (e.g., reverse charge, exemption)
4. Discount Terms: Include when early payment or other discounts are offered
5. Contract Reference: Include when the invoice relates to a specific contract or framework agreement
6. Intrastat Information: Include for intra-EU transactions requiring Intrastat reporting
1. Detailed Breakdown: Itemized list of services/products with detailed specifications when the main invoice contains summarized information
2. Time Sheets: For service-based invoices, detailed time records if referenced in the main invoice
3. Supporting Documentation: Delivery notes, work completion certificates, or other relevant supporting documents
4. VAT Calculations: Detailed VAT calculations for complex transactions with multiple rates or special schemes
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Professional Services
Construction
Technology
Healthcare
Transportation
Energy
Agriculture
Financial Services
Telecommunications
Real Estate
Hospitality
Education
Consulting
Relevant Teams
Accounts Payable
Accounts Receivable
Finance
Accounting
Procurement
Treasury
Tax
Credit Control
Billing
Administration
Relevant Roles
Accounts Payable Manager
Accounts Receivable Manager
Finance Director
Accounting Manager
Financial Controller
Procurement Manager
Tax Manager
Credit Controller
Billing Specialist
Finance Assistant
Bookkeeper
Chief Financial Officer
Accounts Clerk
Treasury Manager
VAT Specialist
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