A Supplier Invoice is a critical business document used in Indonesian commercial transactions to request payment for goods or services provided. This document must comply with Indonesian regulations, particularly VAT Law No. 42 of 2009 and related tax regulations, requiring specific elements such as tax identification numbers (NPWP), standardized VAT calculations, and use of Indonesian Rupiah. The invoice serves multiple purposes: it acts as a payment request, a tax document for VAT purposes, and an accounting record. It's essential for business operations, tax compliance, and audit trails. The document must be issued in a format recognized by Indonesian tax authorities (Direktorat Jenderal Pajak) and should include all mandatory elements to be considered a valid tax invoice (Faktur Pajak).
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1. Invoice Header: Company details including registered name, tax ID (NPWP), complete address, and contact information of the supplier
2. Invoice Number and Date: Unique invoice number and date of issue following Indonesian tax invoice format
3. Customer Information: Complete details of the customer including registered name, tax ID (NPWP), and full address
4. Transaction Details: Itemized list of goods/services, including quantity, unit price, and description
5. Subtotal Calculation: Sum of all items before tax and other charges
6. VAT Calculation: 10% VAT calculation (or other applicable rate) shown separately as required by Indonesian law
7. Total Amount: Final payable amount in both figures and words, in Indonesian Rupiah
8. Payment Information: Bank account details and payment terms
9. Authorization: Signature of authorized person, company stamp
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order
2. Delivery Details: Add when shipping or delivery information needs to be referenced
3. Special Tax Treatment: Include when there are special VAT treatments or exemptions
4. Currency Conversion: Add when the transaction involves foreign currency, showing conversion to IDR
5. Withholding Tax Information: Include when subject to income tax withholding
6. Contract Reference: Add when the invoice relates to a specific contract
1. Detailed Breakdown: Itemized list with additional details when the main invoice contains summarized information
2. Supporting Calculations: Detailed calculations for complex pricing or tax computations
3. Delivery Documentation: Copies of delivery receipts or proof of service completion
4. Time Sheets: For service-based invoices, detailed time records if applicable
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale Trade
Construction
Professional Services
Information Technology
Transportation and Logistics
Agriculture
Mining
Healthcare
Education
Food and Beverage
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Procurement
Tax
Treasury
Accounts Payable
Accounts Receivable
Supply Chain
Internal Audit
Purchasing
Relevant Roles
Finance Manager
Accounts Payable Specialist
Accounts Receivable Specialist
Tax Manager
Procurement Manager
Financial Controller
Accountant
Billing Coordinator
Treasury Manager
Supply Chain Manager
Chief Financial Officer
Purchasing Officer
Bookkeeper
Financial Analyst
Audit Manager
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