The Professional Services Invoice is a critical business document used in Belgian commercial transactions for billing professional services. It must strictly adhere to Belgian VAT legislation (BTW-Wetboek/Code de la TVA) and incorporate all mandatory elements required by Belgian business law. This document is essential for service providers who need to bill clients for professional services while ensuring compliance with tax regulations, accounting standards, and business practices. It serves multiple purposes: as a formal payment request, a tax document for VAT purposes, and an accounting record. The document must include specific details such as unique invoice numbers, VAT numbers, full business details, clear service descriptions, and standardized payment terms as required under Belgian law.
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1. Invoice Header: Contains invoice number, date, and 'INVOICE' clearly marked
2. Supplier Details: Full legal name, address, VAT number, registration numbers, and bank details of the service provider
3. Client Details: Full legal name, billing address, and VAT number (if applicable) of the client
4. Service Description: Detailed description of professional services provided, including dates of service delivery
5. Financial Details: Unit prices, quantities, subtotal, VAT amount, and total amount due in EUR
6. Payment Terms: Due date, payment method, and bank account details
7. VAT Statement: Mandatory VAT-related declarations and applicable VAT rate
8. Legal Notices: Standard legal statements required under Belgian law, including late payment terms
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: Include when services are tied to a specific project or contract reference number
3. Time Sheet Details: Include when billing is based on time spent, showing breakdown of hours
4. Discount Information: Include when any discounts or special pricing has been applied
5. Special Payment Instructions: Include when there are specific payment requirements or installment arrangements
6. Exchange Rate Information: Include when invoice amount is converted from another currency
7. Contact Information: Include when specific contact person details are needed for invoice queries
1. Time Sheet: Detailed breakdown of hours worked, dates, and activities performed
2. Expense Details: Itemized list of reimbursable expenses with supporting documentation
3. Service Delivery Report: Detailed report of services delivered, milestones achieved, or deliverables completed
4. Rate Card: Breakdown of different service rates applied in the invoice
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Consulting
Information Technology
Legal Services
Accounting and Financial Services
Management Consulting
Engineering Services
Architecture
Marketing and Advertising
Healthcare Services
Education and Training
Research and Development
Environmental Services
Business Advisory Services
Relevant Teams
Finance
Accounting
Billing
Tax
Operations
Administration
Compliance
Treasury
Revenue
Accounts Receivable
Relevant Roles
Financial Controller
Accounts Receivable Manager
Billing Specialist
Tax Manager
Finance Director
Accounting Manager
Business Owner
Professional Service Provider
Freelance Consultant
Operations Manager
Project Manager
Finance Administrator
Compliance Officer
Business Administrator
VAT Specialist
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