A Commercial Invoice is a fundamental business document used in commercial transactions under Belgian jurisdiction. It serves multiple purposes: as a demand for payment, a tax document for VAT purposes, and an essential record for accounting and audit requirements. The document must comply with Belgian Commercial Law and VAT regulations, as well as relevant EU directives, particularly regarding invoicing requirements and VAT handling. Commercial Invoices are required for all business-to-business and business-to-consumer transactions involving goods or services, and must include specific elements mandated by Belgian law such as unique invoice numbers, VAT details, and complete company information. This document is crucial for both domestic and international trade, serving as evidence of the transaction and supporting customs declarations where applicable.
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1. Invoice Header: Company details including name, address, VAT number, company registration number, and contact information of the issuing company
2. Customer Information: Full details of the customer including name, address, VAT number (if applicable), and any reference numbers
3. Invoice Details: Invoice number, date of issue, due date, and any reference numbers (PO number, delivery note number, etc.)
4. Item Description: Detailed list of goods/services, including quantities, unit prices, and descriptions
5. Financial Summary: Subtotal, VAT breakdown by rate, and total amount in EUR
6. Payment Information: Bank account details, IBAN, BIC, and payment terms
7. Legal Notices: Mandatory legal statements required by Belgian law including VAT reverse charge if applicable
1. Delivery Information: Include when goods are physically shipped - delivery address, shipping terms, and Incoterms if applicable
2. Discount Section: Include when special discounts or rebates are applied to the invoice
3. Foreign Currency Information: Include when transaction involves foreign currency - showing exchange rate and equivalent amounts
4. Service Period: Include for service invoices - specifying the period during which services were provided
5. Special VAT Clauses: Include for specific VAT scenarios like intra-EU supplies or export deliveries
1. Detailed Specifications: Detailed technical specifications or service descriptions when the main invoice cannot contain all details
2. Time Sheets: For service invoices - breakdown of hours worked or services provided
3. Delivery Documents: Copies of delivery notes or proof of delivery when required
4. Price Calculations: Detailed breakdown of complex pricing structures or calculations when applicable
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Wholesale
Professional Services
Technology
Construction
Agriculture
Healthcare
Transportation
Energy
Telecommunications
Financial Services
Real Estate
Hospitality
Entertainment
Education
Relevant Teams
Finance
Accounting
Sales Operations
Accounts Receivable
Tax
Treasury
Credit Control
Commercial Operations
Export
Business Administration
Relevant Roles
Accounts Receivable Manager
Billing Specialist
Finance Manager
Accounting Manager
Financial Controller
Credit Controller
Sales Administrator
Accounts Clerk
Finance Director
Tax Manager
Business Operations Manager
Bookkeeper
Sales Operations Manager
Treasury Manager
Commercial Manager
Export Manager
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