Salary Invoice

Salary Invoice Template for Denmark

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Document background

The Salary Invoice is a crucial document in Danish employment relationships, serving as both a payment record and a compliance document. It is used whenever an employer makes a salary payment to an employee in Denmark, typically on a monthly basis. The document must comply with various Danish regulations, including the Bookkeeping Act (Bogføringsloven), Tax Assessment Act (Ligningsloven), and Holiday Act (Ferieloven). The Salary Invoice includes essential information such as gross salary, tax deductions, pension contributions, and holiday pay calculations, while also incorporating personal data protection measures required by Danish law. This document is fundamental for payroll processing, tax reporting, and maintaining accurate employment records, and it serves as official documentation for both the employer and employee regarding compensation paid during a specific period.

Suggested Sections

1. Invoice Header: Contains legally required invoice elements: unique invoice number, date, and 'Salary Invoice' title

2. Employer Details: Full legal name, CVR number (Danish business registration), address and contact information

3. Employee Details: Full name, CPR number (Danish personal ID), address, and position title

4. Pay Period: Specific period the salary covers (month/year)

5. Base Salary: Regular monthly salary amount before deductions

6. Mandatory Deductions: Tax (A-skat), Labor market contribution (AM-bidrag), ATP pension contribution

7. Net Salary: Final amount after all deductions

8. Payment Details: Bank account information and payment due date

9. Legal Notice: Standard text regarding legal compliance and tax reporting

Optional Sections

1. Overtime Payment: Include when overtime hours were worked during the pay period

2. Special Allowances: For additional payments like transportation, phone, or meal allowances

3. Holiday Pay Calculation: Include when holiday pay needs to be specifically detailed

4. Bonus Payment: When performance or other bonuses are being paid

5. Expense Reimbursement: When including reimbursement for work-related expenses

6. Pension Contributions: For detailing voluntary pension contributions beyond ATP

7. Salary Adjustments: For any retroactive adjustments or corrections from previous periods

Suggested Schedules

1. Time Sheet: Detailed breakdown of hours worked, including regular hours and overtime

2. Allowance Details: Itemized list of all allowances and their calculations

3. Tax Calculation Sheet: Detailed breakdown of tax calculations and deductions

4. Year-to-Date Summary: Cumulative earnings and deductions for the calendar year

5. Holiday Pay Statement: Current holiday pay balance and calculations

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