A Commercial Invoice Packing List is a crucial document in international trade transactions, particularly relevant under Belgian and EU trade law. This document combines the functions of a commercial invoice and a detailed packing list, streamlining documentation requirements for cross-border shipments. It is essential for customs clearance, payment processing, and shipment verification, containing all necessary information about the transaction, goods, and packaging details. The document must comply with Belgian VAT legislation (Code de la TVA/BTW-Wetboek), EU customs regulations (Union Customs Code), and other relevant trade laws. It serves as evidence of the commercial transaction, supports customs valuation, and provides detailed packaging information for logistics purposes. This combined format is particularly efficient for Belgian businesses engaged in international trade as it reduces documentation requirements while ensuring compliance with all relevant regulations.
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1. Invoice Header Information: Company details including name, address, VAT number of both seller and buyer, invoice number, date, and reference numbers
2. Transaction Details: Purchase order reference, delivery terms (Incoterms), payment terms, currency, country of origin
3. Shipment Information: Shipping method, carrier details, estimated delivery date, port of loading/discharge
4. Product Details Table: Detailed list of products including description, HS codes, quantity, unit price, total price, and applicable VAT rates
5. Packing Details: Package numbers, types of packages, dimensions, weights (gross and net), volume
6. Value Summary: Subtotal, VAT amounts, additional charges, total invoice value
7. Declaration Section: Statement of accuracy, origin declaration, and other required certifications
8. Authorization: Signature fields, name and title of authorized representative
1. Special Handling Instructions: Include when goods require specific handling, temperature control, or safety precautions
2. Insurance Details: Add when shipment includes specific insurance arrangements or requirements
3. Letter of Credit Information: Include when payment is made via letter of credit, including LC number and issuing bank
4. Export License Details: Required when shipping controlled or restricted goods
5. Quality Certification: Include when products require specific quality certifications or standards compliance
6. Additional Customs Information: Add for shipments requiring special customs handling or documentation
1. Detailed Packing List: Itemized list showing how products are packed in each container/package
2. Product Specifications: Technical details and specifications of products when required
3. Safety Data Sheets: Required for dangerous goods or chemicals
4. Certificate of Origin: When required for customs purposes or preferential duty treatment
5. Quality Certificates: Product quality or inspection certificates when applicable
6. Loading Plan: Diagram showing arrangement of packages in container or vehicle
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Agriculture
Chemical Industry
Automotive
Electronics
Textiles
Food and Beverage
Pharmaceuticals
Construction Materials
Industrial Equipment
Consumer Goods
Mining and Minerals
Wood and Paper Products
Relevant Teams
Logistics
Export
Import
Finance
Accounts Receivable
Supply Chain
Shipping
Documentation
Trade Compliance
Warehouse Operations
International Sales
Customer Service
Trade Finance
Relevant Roles
Export Manager
Import Coordinator
Logistics Manager
Shipping Coordinator
Trade Compliance Officer
Finance Manager
Accounts Receivable Specialist
Supply Chain Manager
Customs Declaration Specialist
International Sales Manager
Documentation Specialist
Warehouse Manager
Trade Finance Manager
Export Documentation Clerk
Logistics Documentation Specialist
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