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Commercial Invoice & Packing List Template for Canada

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Key Requirements PROMPT example:

Commercial Invoice & Packing List

"I need a Commercial Invoice & Packing List for exporting computer servers from Toronto to Singapore in March 2025, including details for controlled technology goods and export permits under Canadian regulations."

Document background
The Commercial Invoice & Packing List is a fundamental document in international trade, particularly under Canadian jurisdiction. It is required whenever goods are being exported or imported, combining the essential elements of a commercial invoice (pricing, terms, parties) with detailed packing information required for shipping and customs purposes. This document serves multiple stakeholders: customs authorities use it for duty assessment and regulatory compliance, banks rely on it for payment processing, and logistics providers need it for handling and transportation. The document must comply with Canadian Customs Act requirements and international trade standards, including accurate declaration of goods, values, and packaging details. It's particularly crucial for cross-border transactions where it serves as evidence of the commercial transaction and supports customs clearance processes.
Suggested Sections

1. Invoice Header Information: Company details, invoice number, date, and reference numbers

2. Buyer/Consignee Details: Complete name and address of the buyer/recipient, including tax/business registration numbers

3. Seller/Shipper Details: Complete name and address of the seller/shipper, including tax/business registration numbers

4. Shipment Details: Including shipping method, carrier information, and shipping terms (Incoterms)

5. Product Details Table: Itemized list of products including description, HS codes, quantity, unit price, and total amount

6. Packaging Information: Details of how goods are packed, including number of packages and package types

7. Payment Information: Payment terms, banking details, and currency information

8. Total Calculations: Subtotal, taxes, shipping costs, and final total amount

9. Declaration: Statement of accuracy and compliance with export/import regulations

Optional Sections

1. Export License Information: Required when shipping controlled or regulated goods

2. Insurance Details: Include when shipping under CIF terms or when insurance is arranged by the shipper

3. Certificate of Origin Reference: Required when preferential duty treatment is being claimed

4. Special Handling Instructions: Include for dangerous goods, temperature-sensitive items, or fragile cargo

5. Authorized Economic Operator Details: Include if either party has AEO status for expedited customs processing

Suggested Schedules

1. Detailed Packing List: Comprehensive list showing how items are packed, including dimensions and weights of each package

2. Product Specifications: Technical details and specifications of products when required by customs or buyer

3. Safety Data Sheets: Required for dangerous goods or chemical products

4. Quality Certificates: Product quality certificates or inspection reports when required

5. Weight Certificate: Official weight certificate when required for shipping or customs purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Wholesale Trade

Retail

Agriculture

Mining

Technology

Automotive

Pharmaceuticals

Consumer Goods

Industrial Equipment

Chemicals

Textiles

Food and Beverage

Electronics

Relevant Teams

Logistics

Export Operations

Import Operations

Supply Chain

Shipping

Documentation

Commercial Operations

International Sales

Procurement

Warehouse Operations

Trade Compliance

Finance

Relevant Roles

Export Manager

Import Coordinator

Logistics Coordinator

Customs Compliance Officer

Trade Documentation Specialist

Shipping Manager

Supply Chain Manager

Commercial Operations Manager

International Sales Manager

Customs Broker

Trade Finance Manager

Documentation Clerk

Procurement Manager

Warehouse Manager

Export Documentation Specialist

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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