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Tax Invoice Commercial Invoice Template for Canada

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Key Requirements PROMPT example:

Tax Invoice Commercial Invoice

"I need a Tax Invoice Commercial Invoice for my Vancouver-based manufacturing company that ships industrial equipment to Ontario, with specific sections for HST calculations and interprovincial shipping requirements."

Document background
The Tax Invoice Commercial Invoice is a fundamental document in Canadian business operations, required whenever a GST/HST registered business makes a taxable supply of goods or services. This dual-purpose document meets both the commercial requirements for recording business transactions and the tax requirements mandated by the Canada Revenue Agency. It must include specific information such as the supplier's GST/HST registration number, detailed description of goods or services, and proper tax calculations. The document is essential for businesses to claim Input Tax Credits and maintain proper tax records, while also serving as evidence of commercial transactions. It's particularly important in contexts where businesses need to demonstrate compliance with Canadian tax laws while maintaining clear records of their commercial activities.
Suggested Sections

1. Invoice Header: Company information, invoice number, date, and GST/HST registration number

2. Customer Information: Full legal name, billing address, and business number (if applicable) of the customer

3. Invoice Details: Description of goods/services, quantity, unit price, and item codes

4. Subtotal Calculation: Sum of all items before tax

5. Tax Calculations: Detailed breakdown of applicable taxes (GST/HST and provincial taxes if applicable)

6. Total Amount: Final amount including all taxes and charges

7. Payment Terms: Due date, accepted payment methods, and any early payment discounts

8. Additional References: Purchase order number, shipping references, or other relevant transaction identifiers

Optional Sections

1. Shipping Details: Required when goods are physically shipped - includes shipping address, carrier information, and tracking details

2. Currency Exchange: Required for international transactions - includes exchange rate and original currency amount

3. Customs Information: Required for international shipments - includes HS codes, country of origin, and export details

4. Volume Discounts: Include when bulk pricing or special customer discounts apply

5. Service Period: Required for service-based invoices - specifies the period during which services were rendered

Suggested Schedules

1. Schedule A - Detailed Item Breakdown: Itemized list of products/services with extended descriptions when the main invoice contains numerous items

2. Schedule B - Tax Calculation Details: Detailed breakdown of tax calculations for complex transactions involving multiple tax jurisdictions

3. Appendix 1 - Supporting Documentation: Additional documentation such as work orders, delivery receipts, or time sheets

4. Appendix 2 - Terms and Conditions: Standard commercial terms and conditions applicable to the transaction

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses



















Relevant Industries

Retail

Manufacturing

Wholesale Trade

Professional Services

Construction

Technology

Agriculture

Mining

Transportation and Logistics

Healthcare

Education

Real Estate

Energy

Relevant Teams

Finance

Accounting

Sales Administration

Tax

Accounts Receivable

Credit Control

Compliance

Operations

Commercial

Relevant Roles

Accounts Receivable Clerk

Billing Specialist

Finance Manager

Accountant

Tax Specialist

Financial Controller

Bookkeeper

Accounts Manager

Credit Controller

Sales Administrator

Finance Director

Business Owner

Operations Manager

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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