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Commercial Sales Invoice

Commercial Sales Invoice Template for Canada

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Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice for my Toronto-based manufacturing company to bill a customer for industrial equipment worth CAD 50,000, to be paid in three installments by March 2025, with clear payment schedules and late payment terms."

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Document background
The Commercial Sales Invoice is a crucial business document used in Canadian commerce to formalize and document sales transactions between parties. It serves as an official record of sale and must comply with various federal and provincial regulations, particularly those related to tax reporting (GST/HST and PST). This document is essential for business record-keeping, tax compliance, and accounting purposes, providing detailed information about the transaction including the parties involved, items or services sold, pricing, tax calculations, and payment terms. The format and content must meet specific requirements set by the Canada Revenue Agency and provincial tax authorities, making it a vital document for both the seller's and buyer's accounting records and tax reporting obligations.
Suggested Sections

1. Invoice Header: Company logo, 'INVOICE' label, invoice number, and date

2. Seller Information: Legal business name, address, contact details, and tax registration numbers (GST/HST number)

3. Buyer Information: Customer's legal name, billing address, and shipping address if different

4. Invoice Details: Invoice number, date of issue, due date, purchase order reference (if applicable)

5. Item Details: Description of goods, quantity, unit price, and total price per item

6. Subtotal: Sum of all items before tax and other charges

7. Tax Calculations: Breakdown of applicable taxes (GST/HST, PST) with registration numbers

8. Total Amount: Final amount including all taxes and charges

9. Payment Terms: Payment due date, accepted payment methods, and late payment terms

10. Footer: Additional company information, terms and conditions reference, and thank you message

Optional Sections

1. Shipping Information: Include when shipping details differ from billing address or when specific shipping terms apply

2. Discount Section: When special discounts or promotions are applied to the purchase

3. Zero-Rated/Exempt Items: Special section for items that are GST/HST zero-rated or exempt, with relevant tax codes

4. Foreign Currency Details: For international sales, showing exchange rates and amounts in multiple currencies

5. Customer Reference Fields: Special reference numbers or cost centers requested by customer

6. Contract Reference: When the invoice relates to a specific contract or master agreement

Suggested Schedules

1. Detailed Item Breakdown: Itemized list with additional details when main invoice contains summarized information

2. Tax Calculation Schedule: Detailed breakdown of tax calculations for multiple jurisdictions or special tax treatments

3. Payment Schedule: For invoices with installment payment terms or multiple delivery dates

4. Price Adjustment Schedule: When prices are subject to variables like volume discounts or market indices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





























Clauses




















Relevant Industries

Retail

Wholesale

Manufacturing

Professional Services

Construction

Technology

Healthcare

Transportation and Logistics

Agriculture

Energy

Mining

Real Estate

Hospitality

Education

Financial Services

Telecommunications

Relevant Teams

Finance

Accounting

Sales

Accounts Receivable

Accounts Payable

Tax

Treasury

Operations

Procurement

Credit Control

Business Administration

Revenue

Relevant Roles

Accounts Receivable Clerk

Accounts Payable Clerk

Bookkeeper

Accountant

Financial Controller

Finance Manager

Sales Manager

Billing Coordinator

Tax Specialist

Credit Controller

Chief Financial Officer

Business Owner

Operations Manager

Procurement Manager

Accounts Manager

Finance Director

Sales Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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