The Commercial Sales Invoice is a critical business document used in Irish commercial transactions to formalize sales of goods or services. It serves as both a tax document and a legal record of the transaction, requiring compliance with Irish and EU regulations, particularly regarding VAT and business documentation requirements. This document should be used for all business-to-business and business-to-consumer sales transactions where a formal record of the sale is required. The invoice must include mandatory elements such as company details, VAT numbers, itemized descriptions, and payment terms as prescribed by Irish law. It plays a crucial role in business operations, tax compliance, and financial record-keeping, while also serving as a legally recognized document for payment collection.
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Key Requirements PROMPT example:
Commercial Sales Invoice
"I need a Commercial Sales Invoice for my IT consulting services provided to an Irish client, including hourly rates for three consultants and payment terms of 30 days, with the invoice date set for March 15, 2025."
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OR
1. Company Information Header: Seller's complete business details including registered company name, address, company registration number, and VAT number as required by Companies Act 2014
2. Customer Information: Complete details of the customer including business name, address, and VAT number if applicable
3. Invoice Details: Invoice number, date of issue, and any reference numbers (e.g., PO number)
4. Item Description: Detailed list of goods/services provided, including quantities and unit prices
5. Pricing Breakdown: Subtotal, VAT rates applied, VAT amounts, and total amount payable
6. Payment Terms: Due date and accepted payment methods
7. Bank Details: Company's banking information for receiving payment
1. Delivery Details: Include when goods are physically shipped - showing delivery address and shipping terms
2. Currency Information: Include for international transactions - showing exchange rates and currency used
3. Purchase Order Reference: Include when invoice is generated against a specific purchase order
4. Special Payment Instructions: Include for non-standard payment arrangements or staged payments
5. Tax Exemption Details: Include when any tax exemptions apply, with relevant supporting information
6. Discount Information: Include when any special discounts or promotional rates apply
1. Itemized Breakdown: Detailed breakdown of complex service charges or multiple item orders
2. Terms and Conditions: Standard terms of sale when required for complex transactions
3. Supporting Documentation: Delivery notes, timesheets, or other supporting evidence of goods/services provided
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
Professional Services
Information Technology
Construction
Healthcare
Education
Hospitality
Transportation and Logistics
Agriculture
Financial Services
Real Estate
Energy
Telecommunications
Relevant Teams
Finance
Accounts Receivable
Sales Administration
Accounting
Tax
Compliance
Operations
Credit Control
Business Administration
Revenue
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Finance Manager
Accountant
Financial Controller
Sales Administrator
Credit Controller
Tax Specialist
Business Owner
Operations Manager
Sales Manager
Compliance Officer
Bookkeeper
Finance Director
Chief Financial Officer
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