The Donation Acceptance Letter is a crucial document in Indonesian philanthropic and charitable activities, used when an organization receives any form of donation, whether monetary or in-kind. This document serves multiple purposes under Indonesian law: it acts as an official acknowledgment of the donation, provides necessary documentation for tax purposes under Law No. 36 of 2008 on Income Tax, and ensures compliance with Law No. 16 of 2001 on Foundations when applicable. Organizations should issue a Donation Acceptance Letter immediately upon receiving a donation, including all relevant details about the donor, the donation, any specific conditions, and tax-deductibility status. The letter is particularly important for maintaining clear audit trails, supporting donor relations, and meeting regulatory requirements for both religious and secular donations in Indonesia.
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1. Letter Header: Organization's letterhead, date, and reference number
2. Recipient Address Block: Donor's complete name and address
3. Salutation: Formal greeting to the donor
4. Acknowledgment: Clear statement acknowledging receipt of the specific donation
5. Donation Details: Description of the donation including amount/items, date received, and any reference numbers
6. Expression of Gratitude: Formal thank you message and brief statement about the impact of the donation
7. Tax Statement: Statement regarding tax-deductible status and relevant tax information
8. Closing: Formal closing, signature block, and organization's authorized signatory details
1. Specific Purpose Statement: Include when the donation is designated for a specific project or purpose
2. Recognition Details: Include when donor will receive specific recognition or naming rights
3. Future Engagement: Include for major donors to outline opportunities for continued involvement
4. Gift Valuation: Include for non-cash donations to state the assessed value
5. Religious Donation Statement: Include when the donation is made as zakat or other religious giving
6. Recurring Donation Terms: Include when acknowledging a pledge for recurring donations
1. Receipt: Official receipt for the donation with tax-relevant information
2. Gift Details: For non-cash donations, detailed description or inventory of items received
3. Terms of Use: If applicable, detailed conditions or restrictions on the use of the donation
4. Recognition Agreement: If applicable, details of agreed donor recognition arrangements
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Education
Healthcare
Religious Institutions
Social Services
Arts and Culture
Environmental Conservation
Humanitarian Aid
Research and Development
Community Development
Relevant Teams
Legal
Finance
Development
Donor Relations
Administration
Compliance
Treasury
Tax
Grant Management
Corporate Secretary
External Affairs
Relevant Roles
Executive Director
Finance Manager
Development Officer
Fundraising Coordinator
Legal Counsel
Tax Accountant
Donor Relations Manager
Foundation Secretary
Compliance Officer
Program Director
Administrative Officer
Board Secretary
Treasury Manager
Grant Administrator
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