The Staff Acknowledgement Letter is a fundamental document in Indonesian employment practice, designed to create a clear record of an employee's understanding and acceptance of various workplace policies, procedures, and terms of employment. This document is particularly important in the context of Indonesian labor law compliance, especially with regards to Law No. 13 of 2003 on Manpower and its amendments under the Job Creation Law (UU Cipta Kerja). It is typically used during employee onboarding, when new policies are introduced, or when significant changes occur in employment terms. The letter serves multiple purposes: it protects the employer by documenting that employees have been properly informed of their obligations and company policies, while also ensuring employees are fully aware of their rights, responsibilities, and the expectations placed upon them. Organizations across Indonesia use this document to maintain clear communication records and strengthen their position in potential employment disputes.
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1. Letter Header: Company letterhead, date, and reference number
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Purpose Statement: Clear statement of the letter's purpose - acknowledging receipt and understanding of specific documents, policies, or terms
4. Documents/Policies Acknowledged: List of specific documents, policies, or terms being acknowledged
5. Confirmation of Understanding: Employee's confirmation of having read, understood, and agreed to comply with the listed documents/policies
6. Confidentiality Statement: Acknowledgment of confidentiality obligations regarding company information
7. Signature Block: Space for employee signature, date, and witness signature if required
1. Specific Role Requirements: Used when acknowledging specific responsibilities or requirements unique to the employee's role
2. Technology Usage: Added when acknowledging IT policies and acceptable use of company technology
3. Intellectual Property Rights: Include when the role involves creation of IP or access to company IP
4. Non-Compete Acknowledgment: Used for senior positions or roles with access to sensitive business information
5. Benefits Package Summary: Added when acknowledging receipt of benefits information
6. Training Requirements: Include when acknowledging mandatory training obligations
7. Remote Work Policies: Added when the role involves remote working arrangements
1. List of Company Policies: Detailed list of all company policies being acknowledged
2. Employee Handbook Reference: Key sections of the employee handbook being specifically acknowledged
3. Job Description: Detailed job description and responsibilities being acknowledged
4. Code of Conduct: Company's code of conduct being acknowledged
5. Compliance Requirements: Specific regulatory or compliance requirements relevant to the role
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Education
Retail
Professional Services
Construction
Hospitality
Mining
Agriculture
Telecommunications
Transportation
Energy
Media and Entertainment
Relevant Teams
Human Resources
Legal
Operations
Finance
Information Technology
Sales
Marketing
Research and Development
Production
Quality Assurance
Customer Service
Administration
Business Development
Compliance
Risk Management
Relevant Roles
Chief Executive Officer
Department Manager
Senior Executive
Staff Officer
Administrative Assistant
Technical Specialist
Sales Representative
Project Manager
Human Resources Officer
Financial Analyst
Operations Manager
Research Scientist
Software Developer
Customer Service Representative
Marketing Coordinator
Legal Counsel
Production Supervisor
Quality Control Inspector
Account Manager
Business Development Executive
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