The Formal Letter Acknowledgement of Receipt is a crucial business document used in Indonesian commercial and legal practice to provide formal confirmation of receiving goods, documents, or other items. This document type is particularly important in Indonesia's business environment, where formal documentation is essential for legal certainty and compliance. It serves multiple purposes: providing proof of delivery, maintaining audit trails, and meeting legal requirements under Indonesian civil law. The document should be prepared in accordance with Indonesian legal requirements, including appropriate stamp duty as per Law No. 10 of 2020. It's commonly used in business transactions, government submissions, legal proceedings, and corporate documentation, providing a clear record of what was received, when, and by whom. The formal nature of this acknowledgment helps prevent future disputes and supports proper business record-keeping.
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1. Letter Header: Official letterhead including company name, address, and contact details of the acknowledging party
2. Reference Number: Unique identifier for the letter following internal documentation system
3. Date: Date when the acknowledgment letter is written
4. Recipient Details: Full name, title, and address of the person or organization who delivered the items
5. Subject Line: Clear indication that this is an acknowledgment of receipt
6. Receipt Details: Specific description of what was received, including quantities, condition, and date of receipt
7. Confirmation Statement: Formal statement confirming the receipt of the specified items
8. Signature Block: Name, title, and signature of the authorized person acknowledging receipt
9. Stamp Duty: Required fiscal stamp as per Indonesian Law No. 10 of 2020
1. Special Conditions: Any specific conditions or notes about the received items' state or handling requirements
2. Purpose Statement: Statement of the intended use or purpose of the received items, if relevant
3. Return Acknowledgment Request: Request for counter-signed copy of the acknowledgment if required
4. Witness Details: Names and signatures of witnesses if required for high-value or sensitive items
1. Detailed Inventory List: Itemized list of received items with specific details when multiple items are involved
2. Photographic Evidence: Photos of received items, particularly useful for documenting condition at time of receipt
3. Original Delivery Note: Copy of the delivery note or shipping document referenced in the acknowledgment
4. Authorization Letter: If the person signing is doing so on behalf of someone else or a company
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Logistics and Supply Chain
Legal Services
Financial Services
Retail and Distribution
Healthcare
Construction
Information Technology
Education
Government and Public Sector
Professional Services
Import/Export
Real Estate
Energy and Resources
Relevant Teams
Operations
Administration
Legal
Compliance
Procurement
Logistics
Document Control
Corporate Secretariat
Facilities Management
Supply Chain
Front Office
Records Management
Relevant Roles
Administrative Manager
Operations Manager
Legal Counsel
Compliance Officer
Office Manager
Procurement Manager
Warehouse Supervisor
Document Controller
Corporate Secretary
Facilities Manager
Supply Chain Manager
Logistics Coordinator
Records Manager
Reception Supervisor
Executive Assistant
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