The Employee Termination Acknowledgement Letter is a critical document used in Indonesian employment terminations to formally document the conclusion of the employment relationship. It should be prepared after the initial termination notice has been served and all final calculations have been agreed upon. This document, governed by Indonesian labor laws including the Job Creation Law and Government Regulation No. 35/2021, serves multiple purposes: it confirms receipt of all statutory payments, acknowledges the return of company property, reinforces ongoing obligations, and includes mutual releases to prevent future disputes. The letter is particularly important in Indonesia's legal context, where proper documentation of employment termination is crucial for legal compliance and protection against potential industrial relations disputes.
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1. Letter Header and Date: Company letterhead, date, and reference number
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a termination acknowledgement letter
4. Termination Details: Confirmation of employment termination date and reference to prior termination notice
5. Final Payment Acknowledgement: Detailed acknowledgement of all payments received including salary, severance, and other benefits as per Indonesian law
6. Mutual Release Statement: Statement confirming that both parties have fulfilled their obligations and release each other from future claims
7. Company Property Return: Confirmation of return of all company property
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Signature Blocks: Space for employee and company representative signatures with witnesses as required by Indonesian law
1. Garden Leave Acknowledgement: Include when the employee has been on garden leave during the notice period
2. Non-Compete Acknowledgement: Include when the employee is bound by post-employment non-compete obligations
3. Outstanding Leave Calculation: Include when there is unused annual leave to be paid out
4. Handover Status: Include when there are specific handover requirements or ongoing projects
5. Reference Agreement: Include when there is an agreement about future employment references
6. Benefits Continuation: Include when certain benefits continue post-termination
7. Dispute Resolution: Include when specific dispute resolution mechanisms have been agreed upon
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including basic salary, severance pay, service pay, and other compensation as per Government Regulation No. 35/2021
2. Schedule B - Company Property Checklist: Itemized list of all company property returned by the employee
3. Schedule C - Outstanding Benefits Statement: Details of any pro-rated or continuing benefits
4. Appendix 1 - Original Termination Notice: Copy of the original termination notice referenced in the acknowledgement letter
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Mining
Telecommunications
Professional Services
Hospitality
Transportation
Energy
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Industrial Relations
Corporate Secretariat
Finance
Compensation and Benefits
HR Operations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
HR Business Partner
Employee Relations Manager
Compensation and Benefits Manager
HR Operations Manager
Legal Manager
Chief Human Resources Officer
Industrial Relations Manager
Head of Human Resources
General Counsel
Company Secretary
Chief Legal Officer
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