Facility Management Contract

Facility Management Contract Template for Denmark

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Document background

The Facility Management Contract serves as a crucial legal framework for organizations seeking to outsource their facility management operations in Denmark. This document is essential when a property owner, corporation, or institution requires professional management of their facilities, including maintenance, cleaning, security, catering, and other support services. The contract ensures compliance with Danish regulations while establishing clear performance metrics, service levels, and operational procedures. It's particularly relevant in scenarios involving multiple properties, complex facility requirements, or when transitioning from in-house to outsourced facility management. The agreement incorporates necessary provisions for staff management, HSEQ compliance, and sustainable operation of facilities, making it suitable for both private and public sector applications under Danish jurisdiction.

Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names and registration details

2. Background: Context of the agreement, including brief description of the client's facilities and requirements

3. Definitions: Detailed definitions of terms used throughout the agreement

4. Scope of Services: Overview of the facility management services to be provided

5. Term and Commencement: Duration of the contract and conditions for commencement

6. Service Provider's Obligations: Detailed responsibilities and commitments of the FM provider

7. Client's Obligations: Responsibilities and commitments of the client

8. Performance Standards and KPIs: Required service levels and performance measurement criteria

9. Pricing and Payment Terms: Fee structure, payment schedule, and pricing adjustment mechanisms

10. Staff and Subcontractors: Requirements for personnel, including qualifications and vetting

11. Health and Safety: Safety requirements and compliance with workplace regulations

12. Insurance and Liability: Insurance requirements and allocation of risks

13. Termination: Conditions and procedures for contract termination

14. Dispute Resolution: Procedures for handling disputes between parties

15. Governing Law: Specification of Danish law as governing law and jurisdiction

Optional Sections

1. TUPE Provisions: Required when the contract involves transfer of existing facility staff

2. Environmental Requirements: Detailed environmental obligations when specific sustainability goals are required

3. Security Requirements: Additional security measures for sensitive facilities like government buildings

4. Data Protection: Detailed GDPR compliance requirements when handling significant personal data

5. Energy Management: Specific provisions for energy efficiency and management if part of scope

6. Innovation and Continuous Improvement: Requirements for service enhancement and technological innovation

7. Asset Management: Detailed provisions for managing client's assets when included in scope

8. Emergency Response: Special procedures for critical facilities requiring 24/7 emergency response

Suggested Schedules

1. Schedule 1 - Service Specifications: Detailed breakdown of each service to be provided

2. Schedule 2 - Properties and Facilities: List and details of all properties covered by the agreement

3. Schedule 3 - Performance Measurement System: Detailed KPIs, measurement methods, and reporting requirements

4. Schedule 4 - Pricing Schedule: Detailed pricing breakdown, including unit rates and volume bands

5. Schedule 5 - Staff Organization: Organization chart, key personnel, and staffing requirements

6. Schedule 6 - Equipment and Assets: Inventory of equipment and assets provided by either party

7. Schedule 7 - Reporting Requirements: Templates and specifications for required reports

8. Schedule 8 - Service Level Agreement: Detailed service levels and associated penalties/rewards

9. Schedule 9 - Handover Requirements: Procedures and requirements for contract termination handover

10. Schedule 10 - HSEQ Requirements: Detailed health, safety, environmental, and quality requirements

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