This Facility Management Contract is designed for use in Belgium when organizations require professional management and maintenance of their facilities. It serves as a comprehensive agreement between facility owners/operators and professional facility management service providers, covering all aspects of building operations, maintenance, and support services. The contract is structured to comply with Belgian civil law, employment regulations, and relevant EU directives, particularly in areas of workplace safety, environmental protection, and energy efficiency. It includes detailed service specifications, performance metrics, and compliance requirements, making it suitable for both private and public sector applications. The document incorporates necessary provisions for staff management, risk allocation, and operational procedures while ensuring alignment with Belgian legal requirements for facility operations and maintenance.
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1. Parties: Identification and details of the service provider and client
2. Background: Context of the agreement and brief description of the parties' intentions
3. Definitions and Interpretation: Definitions of key terms and interpretation rules
4. Scope of Services: Detailed description of facility management services to be provided
5. Service Levels and Performance Standards: Specific performance metrics and quality standards
6. Contract Duration: Term of the agreement, including start date and renewal options
7. Financial Terms: Pricing, payment terms, invoicing, and financial adjustments
8. Service Provider Obligations: Key responsibilities and commitments of the facility management provider
9. Client Obligations: Responsibilities and commitments of the client
10. Staff and Resources: Requirements for personnel, equipment, and resources
11. Compliance and Reporting: Regulatory compliance requirements and reporting obligations
12. Insurance and Liability: Insurance requirements and allocation of risks
13. Termination: Grounds for termination and termination procedures
14. Confidentiality and Data Protection: Protection of confidential information and personal data
15. Dispute Resolution: Procedures for handling disputes between parties
16. General Provisions: Standard legal provisions including notices, amendments, and governing law
1. Multi-site Operations: Specific provisions for managing multiple locations, used when services cover multiple facilities
2. TUPE/Staff Transfer: Provisions for transfer of existing staff, required when existing facility staff will transfer to the new provider
3. Security Requirements: Special security measures and clearances, needed for high-security facilities
4. Sustainability Commitments: Environmental and sustainability obligations, included when specific green initiatives are required
5. Public Procurement Provisions: Additional requirements for public sector contracts, mandatory when client is a public entity
6. Emergency Response: Specific procedures for emergency situations, important for critical facilities
7. Innovation and Continuous Improvement: Provisions for service enhancement and technological updates, relevant for long-term contracts
8. Building Management Systems: Specific provisions for automated systems, needed when smart building technology is involved
1. Schedule 1 - Service Specifications: Detailed description of each service to be provided
2. Schedule 2 - Key Performance Indicators: Detailed metrics and measurement methods for service performance
3. Schedule 3 - Pricing and Payment Schedule: Detailed pricing structure, rates, and payment terms
4. Schedule 4 - Site Information: Details of facilities covered under the contract
5. Schedule 5 - Equipment Inventory: List of equipment provided by each party
6. Schedule 6 - Staff Requirements: Detailed staffing requirements and qualifications
7. Schedule 7 - Reporting Requirements: Templates and frequencies for required reports
8. Schedule 8 - Service Level Agreement: Detailed service levels and associated penalties/rewards
9. Schedule 9 - Transition Plan: Process for service implementation or handover
10. Appendix A - Health and Safety Requirements: Specific health and safety procedures and requirements
11. Appendix B - Environmental Requirements: Environmental standards and procedures
12. Appendix C - Emergency Procedures: Detailed emergency response procedures
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Healthcare
Education
Retail
Commercial Property
Industrial
Public Sector
Hospitality
Corporate Offices
Manufacturing
Logistics
Technology Parks
Shopping Centers
Research Facilities
Relevant Teams
Facilities Management
Operations
Procurement
Legal
Risk Management
Property Management
Maintenance
Health and Safety
Environmental Compliance
Contract Administration
Technical Services
Asset Management
Real Estate
Relevant Roles
Facility Manager
Operations Director
Property Manager
Maintenance Manager
Contract Manager
Procurement Manager
Real Estate Manager
Building Services Manager
Health and Safety Manager
Environmental Compliance Officer
Technical Services Director
Asset Manager
Chief Operations Officer
Legal Counsel
Risk Manager
Sustainability Manager
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