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Sick Leave Request Mail Template for Denmark

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Key Requirements PROMPT example:

Sick Leave Request Mail

Document background
The Sick Leave Request Mail is a crucial document in Danish workplace communications, required whenever an employee needs to take time off due to illness. Under Danish law, specifically the Sickness Benefits Act, employees must notify their employer about their absence as soon as possible. This document serves as the formal notification and should be sent on the first day of absence, ideally before or at the beginning of the normal working hours. The email must contain sufficient information for the employer to understand the situation and make necessary arrangements, while also complying with Danish data protection regulations regarding personal health information. It forms part of the official documentation for sick leave records and may be relevant for subsequent sickness benefit claims or HR procedures.
Suggested Sections

1. Subject Line: Clear indication that this is a sick leave notification (e.g., 'Sick Leave Notice - [Employee Name]')

2. Formal Greeting: Professional greeting to immediate supervisor and/or HR department

3. Notification Statement: Clear statement of being unable to work due to illness

4. Duration Information: Expected duration of absence if known, or indication that duration is uncertain

5. Contact Information: How and when you can be reached during your sick leave

6. Handover Information: Brief status of ongoing tasks and urgent matters requiring attention

Optional Sections

1. Medical Certificate Reference: Include when sick leave exceeds 3 days or when required by employer, mentioning that a medical certificate will be provided

2. Partial Return Plan: Include when planning to return gradually or work reduced hours as part of recovery

3. Work-Related Illness Notice: Include if the illness is work-related and may require workplace assessment

4. Delegation of Tasks: Include detailed handover instructions for longer absence periods

5. Privacy Notice: Include when sharing sensitive medical information, noting confidentiality requirements

Suggested Schedules

1. Medical Certificate: Doctor's note or medical certificate (required for absences over 3 days)

2. Ongoing Projects Status: Brief overview of current project statuses and deadlines

3. Task Handover Document: Detailed list of ongoing tasks and responsibilities requiring attention during absence

Authors

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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