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Contract Renewal Letter
1. Letter Header: Company letterhead, date, and recipient's full contact details
2. Reference Line: Clear reference to the existing contract including contract number and original date
3. Opening Statement: Clear statement of purpose regarding the contract renewal
4. Current Contract Status: Brief reference to the current contract terms and expiration date
5. Renewal Terms: Specific details about the proposed renewal period and any unchanged terms
6. Changes to Terms: Clear statement of any modifications to the existing contract terms
7. Renewal Process: Instructions on how to proceed with the renewal, including any required actions
8. Closing Statement: Standard closing with deadline for response if applicable
9. Signature Block: Space for authorized signatory details and signature
1. Price Adjustments: Include when there are changes to pricing or payment terms in the renewal
2. Performance Review: Include when referencing performance during the previous contract period as basis for renewal
3. New Service Additions: Include when the renewal includes additional services or products
4. Compliance Updates: Include when new regulatory requirements or compliance measures need to be addressed
5. Early Renewal Incentives: Include when offering special terms for early renewal commitment
6. Termination Option: Include when providing specific opt-out or termination provisions in the renewal period
1. Updated Pricing Schedule: Detailed breakdown of any new pricing structures or changes
2. Terms and Conditions Updates: List of specific terms and conditions that have been modified
3. Service Level Agreement Updates: Any modifications to service levels or performance metrics
4. Renewal Timeline: Detailed timeline of the renewal process and key dates
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