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The Formal Application Letter is a crucial document in the Danish job application process, used to establish first contact between a potential employee and employer. It must comply with Danish legislation, including data protection laws (Databeskyttelsesloven) and anti-discrimination regulations (Forskelsbehandlingsloven). The letter should be written in either Danish or English, depending on the company's requirements and the position's nature. This document typically contains personal information, professional qualifications, and motivation for the role, structured according to Danish business communication norms. The Formal Application Letter serves as the initial step in the recruitment process and is often required for both private sector and public sector positions in Denmark.

1. Sender Information: Full name, address, contact details, and date of the letter

2. Recipient Information: Company name, relevant department, contact person's name and title, complete address

3. Subject Line: Clear reference to the position being applied for, including any reference numbers

4. Formal Greeting: Appropriate salutation using the recipient's name or title

5. Opening Paragraph: Introduction stating the position being applied for and source of job posting

6. Qualification Summary: Brief overview of relevant qualifications and experience matching the job requirements

7. Motivation Statement: Explanation of interest in the position and company

8. Availability: Information about notice period and earliest possible start date

9. Closing Paragraph: Professional closing with request for interview and acknowledgment

10. Formal Closing: Appropriate closing phrase, full name, and signature