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Contact Center SLA
1. Parties: Identification of the service provider and client, including full legal names and registration details
2. Background: Context of the agreement and brief description of the services to be provided
3. Definitions: Detailed definitions of technical terms, KPIs, and other specific terminology used in the agreement
4. Services Overview: High-level description of contact center services to be provided
5. Service Levels: Detailed service level requirements including response times, quality metrics, and performance standards
6. Performance Monitoring: Methods and frequency of performance measurement and reporting
7. Staff and Training: Requirements for staff qualifications, training, and ongoing development
8. Data Protection and Security: Obligations regarding data handling, GDPR compliance, and security measures
9. Operational Hours and Coverage: Service hours, holiday coverage, and any 24/7 requirements
10. Quality Assurance: Quality monitoring processes, standards, and improvement procedures
11. Reporting Requirements: Regular reporting obligations, including format, frequency, and content
12. Fees and Payment: Pricing structure, payment terms, and any performance-related adjustments
13. Service Credits: Calculations and application of service credits for missed service levels
14. Governance: Meeting schedules, escalation procedures, and relationship management
15. Term and Termination: Contract duration, renewal terms, and termination provisions
16. General Provisions: Standard legal clauses including governing law, notices, and force majeure
1. Multilingual Services: Include when contact center services are required in multiple languages
2. Disaster Recovery: Required for critical services needing business continuity guarantees
3. Technology Requirements: Include when specific technology or systems integration is required
4. Social Media Management: Add when contact center handles social media customer service
5. Special Industry Compliance: Include for regulated industries like financial services or healthcare
6. Knowledge Base Management: Add when provider maintains customer service knowledge base
7. Campaign Management: Include for outbound calling or marketing campaign services
8. Transition Services: Required when complex service transition from another provider is needed
1. Schedule 1 - Service Descriptions: Detailed breakdown of all services and support levels
2. Schedule 2 - Service Level Specifications: Detailed metrics, targets, and measurement methodologies
3. Schedule 3 - Pricing and Charging: Detailed fee structure, rates, and charging mechanisms
4. Schedule 4 - Staff Requirements: Specific staffing levels, skills, and training requirements
5. Schedule 5 - Technical Requirements: Systems, software, and technical specifications
6. Schedule 6 - Reports: Templates and specifications for all required reports
7. Schedule 7 - Security Requirements: Detailed security protocols and compliance requirements
8. Appendix A - Escalation Matrix: Contact details and procedures for issue escalation
9. Appendix B - Performance Calculator: Formulas and examples for calculating service credits
10. Appendix C - Standard Operating Procedures: Detailed operational processes and procedures
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