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Contact Center SLA for Malaysia

Contact Center SLA Template for Malaysia

A comprehensive Service Level Agreement (SLA) governed by Malaysian law that establishes the terms, conditions, and performance metrics for contact center services. This document outlines specific service requirements, operational standards, data protection measures, and performance indicators in compliance with Malaysian regulations, including the Personal Data Protection Act 2010 and Communications and Multimedia Act 1998. It details responsibilities, quality metrics, reporting requirements, and remedies for service failures while ensuring alignment with local employment and consumer protection laws.

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Contact Center SLA

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What is a Contact Center SLA?

This Contact Center SLA is essential for organizations outsourcing or establishing contact center operations in Malaysia. The document serves as a comprehensive framework governing the delivery of customer service functions, incorporating Malaysian legal requirements and industry best practices. It is typically used when a company needs to establish clear performance metrics, operational standards, and accountability measures for contact center services. The agreement addresses key aspects such as service delivery, quality standards, data protection, staff requirements, and technology infrastructure, while ensuring compliance with Malaysian regulations including the Personal Data Protection Act 2010, Employment Act 1955, and Communications and Multimedia Act 1998. This document is crucial for protecting both service provider and client interests while maintaining service quality and operational efficiency.

What sections should be included in a Contact Center SLA?

1. Parties: Identifies the service provider and client, including full legal names and registration details

2. Background: Outlines the context of the agreement and the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Details the contact center services to be provided, including channels, languages, and operating hours

5. Service Level Requirements: Specifies the key performance indicators (KPIs) and minimum service levels to be maintained

6. Operational Requirements: Outlines staffing, training, quality monitoring, and operational procedures

7. Technology and Infrastructure: Specifies required systems, software, and infrastructure commitments

8. Data Protection and Security: Details data handling, privacy requirements, and security measures in compliance with PDPA

9. Reporting and Performance Monitoring: Defines reporting requirements, monitoring processes, and review meetings

10. Pricing and Payment Terms: Specifies service charges, payment schedule, and billing procedures

11. Governance and Escalation: Outlines management structure, communication protocols, and issue escalation procedures

12. Term and Termination: Specifies contract duration, renewal terms, and termination conditions

13. General Provisions: Includes standard legal clauses such as force majeure, notices, and governing law

What sections are optional to include in a Contact Center SLA?

1. Transition Services: Required when there's a transition from another provider or when specific setup activities are needed

2. Disaster Recovery: Detailed section needed for critical services requiring business continuity planning

3. Multi-language Support: Required when services are provided in multiple languages

4. Special Compliance Requirements: Needed for regulated industries like banking or healthcare

5. Volume Commitments: Include when there are minimum volume guarantees or volume-based pricing

6. Client Equipment and Software: Required when client provides specific tools or systems

7. International Data Transfers: Needed when data processing occurs across multiple countries

What schedules should be included in a Contact Center SLA?

1. Schedule A - Service Descriptions: Detailed breakdown of each service type and associated requirements

2. Schedule B - Service Level Metrics: Comprehensive list of KPIs, calculation methods, and targets

3. Schedule C - Pricing Schedule: Detailed pricing structure, including any volume-based rates and special charges

4. Schedule D - Implementation Plan: Timeline and milestones for service setup and transition

5. Schedule E - Technical Requirements: Detailed specifications for systems, connectivity, and infrastructure

6. Schedule F - Security and Compliance: Detailed security protocols and compliance requirements

7. Schedule G - Operational Procedures: Standard operating procedures and workflow documentation

8. Appendix 1 - Contact Lists: Key contacts for both parties including escalation matrix

9. Appendix 2 - Report Templates: Standard formats for various required reports

10. Appendix 3 - Quality Monitoring Forms: Templates and criteria for quality assessment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions













































Clauses






































Relevant Industries

Telecommunications

Banking and Financial Services

Healthcare

Retail

E-commerce

Technology

Insurance

Travel and Hospitality

Government Services

Utilities

Relevant Teams

Operations

Customer Service

Legal

Procurement

Information Technology

Quality Assurance

Compliance

Human Resources

Data Protection

Service Delivery

Performance Management

Contract Management

Relevant Roles

Operations Director

Customer Service Manager

Contact Center Manager

Quality Assurance Manager

Compliance Officer

Legal Counsel

Procurement Manager

IT Director

Chief Operations Officer

Contract Manager

Performance Analytics Manager

Human Resources Director

Data Protection Officer

Service Delivery Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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