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Operational Level Agreement
1. Parties: Identification of the internal departments/units entering into the agreement
2. Background: Context of the agreement and relationship between the parties
3. Definitions: Clear definitions of technical terms, service-related terminology, and abbreviations used
4. Service Description: Detailed description of services to be provided between departments
5. Service Hours and Availability: Operating hours, service windows, and availability commitments
6. Performance Metrics: Key Performance Indicators (KPIs) and Service Level Targets
7. Roles and Responsibilities: Clear delineation of responsibilities for each party
8. Response and Resolution Times: Timeframes for responding to and resolving service requests/incidents
9. Monitoring and Reporting: Methods and frequency of service performance monitoring and reporting
10. Communication Protocols: Procedures for routine communications and escalation paths
11. Review and Amendment Process: Procedures for periodic review and modification of the agreement
12. Term and Termination: Duration of the agreement and conditions for termination
1. Data Protection and Security: Specific data handling and security requirements - include when personal data or sensitive information is involved
2. Business Continuity: Disaster recovery and business continuity procedures - include for critical services
3. Training Requirements: Staff training and certification requirements - include when specialized skills are needed
4. Cost Allocation: Internal cost distribution and charging mechanisms - include when cross-charging applies
5. Quality Management: Quality assurance processes and standards - include for complex or regulated services
6. Compliance Requirements: Specific regulatory or internal compliance requirements - include when handling regulated services
1. Schedule A - Service Level Targets: Detailed breakdown of all service level targets and measurement methods
2. Schedule B - Technical Specifications: Detailed technical requirements and specifications for service delivery
3. Schedule C - Operating Procedures: Step-by-step procedures for routine operations and exceptional situations
4. Schedule D - Contact Matrix: List of key contacts, roles, and escalation paths
5. Schedule E - Performance Reports: Templates and examples of required performance reports
6. Appendix 1 - Incident Categories: Classification and prioritization of different types of incidents
7. Appendix 2 - Systems and Tools: List of systems, tools, and applications covered by the agreement
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