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We Regret To Inform You Letter Template for Singapore

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Key Requirements PROMPT example:

We Regret To Inform You Letter

"I need a We Regret To Inform You Letter for a senior software developer position candidate who reached the final interview stage but wasn't selected; we want to keep their details for future opportunities and maintain a positive relationship."

Document background
The We Regret To Inform You Letter is a critical business communication tool used when organizations need to formally decline applications, proposals, or requests. In Singapore, these letters must be carefully crafted to comply with the Employment Act, Personal Data Protection Act, and Tripartite Guidelines on Fair Employment Practices. The document typically includes the decision, a brief explanation, and appropriate professional courtesies while avoiding discriminatory language or potential legal issues. It serves both as a professional courtesy and a legal record of the decision-making process.
Suggested Sections

1. Recipient Details: Full name and address of the recipient

2. Reference Line: Reference to the application/position/matter being addressed

3. Rejection Statement: Clear but polite statement of rejection

4. Reason Summary: Brief, non-specific explanation for the decision

5. Professional Closing: Courteous closing statement and well-wishes

Optional Sections

1. Future Opportunities: Invitation to apply for future positions, used when candidate shows potential

2. Feedback Section: Constructive feedback if appropriate and requested

3. Application Materials Handling: Information about retention or destruction of submitted materials, used when physical documents were provided

Suggested Schedules

1. Not Applicable: Rejection letters generally don't include schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses









Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. For rejection letters, ensures non-discriminatory practices in hiring and compliance with Fair Consideration Framework.

Personal Data Protection Act (PDPA) 2012: Governs the collection, use, and disclosure of personal data. Ensures proper handling of applicant's personal information, data retention policies, and privacy protection requirements.

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring fair treatment regardless of age, race, gender, religion, marital status, and other factors. Requires adherence to non-discriminatory language and merit-based selection principles.

Fair Consideration Framework (FCF): Framework ensuring Singaporeans have been fairly considered for employment opportunities. Requires compliance with Ministry of Manpower guidelines for job applications and hiring processes.

Defamation Act (Chapter 75): Legislation governing defamatory statements. When writing rejection letters, ensures avoiding potentially defamatory statements and maintaining professional, factual communication.

TAFEP Guidelines: Tripartite Alliance for Fair and Progressive Employment Practices guidelines that provide framework for anti-discrimination practices and proper employment procedures in Singapore.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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