A Regret Letter For Quotation is a crucial business document in Singapore's procurement process, used when an organization needs to formally decline a quotation received from a supplier or service provider. The document serves multiple purposes: it provides clear communication of the decision, maintains professional relationships, and ensures compliance with Singapore's procurement practices and regulations. Such letters typically include acknowledgment of the quotation, a clear statement of declination, appreciation for participation, and often leave the door open for future business opportunities. The format and content must align with Singapore's business practices while maintaining professionalism and protecting the issuing organization's interests.
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1. Acknowledgment: Thank the recipient for their quotation submission and reference the specific quotation/tender
2. Outcome Communication: Clear and direct statement that the quotation was unsuccessful
3. Professional Courtesy: Expression of appreciation for the time and effort invested in preparing the quotation
4. Contact Details: Company information and signature block of authorized person
1. Future Opportunities: Optional invitation to participate in future opportunities, used when maintaining ongoing relationship is desired
2. Feedback Section: Brief, constructive feedback on the quotation, used when appropriate and requested
3. Process Summary: Brief explanation of the selection process, used in formal or high-value procurements
1. No Schedules Required: Regret letters are typically self-contained documents that do not require schedules or appendices
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