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Regret Letter After Interview Template for Singapore

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Key Requirements PROMPT example:

Regret Letter After Interview

"I need a Regret Letter After Interview for a senior software developer position who interviewed on March 15, 2025, ensuring we maintain a positive relationship as they might be suitable for future roles in our Singapore office."

Document background
The Regret Letter After Interview is a crucial document in Singapore's professional hiring landscape, used when an organization needs to formally communicate a negative hiring decision to interviewed candidates. It must be drafted in accordance with Singapore's employment legislation, particularly the Fair Consideration Framework and TAFEP guidelines. The document typically includes acknowledgment of the candidate's time, reference to the specific position and interview, the decision outcome, and may include elements about future opportunities or feedback, while maintaining appropriate professional tone and ensuring no discriminatory language.
Suggested Sections

1. Acknowledgment of Application: Thank candidate for their time and interest in the position and company

2. Interview Reference: Specific mention of the position title and interview date for clear reference

3. Rejection Statement: Clear but diplomatic statement indicating the candidate was not selected for the position

4. Professional Closing: Courteous closing wishing the candidate success in their future endeavors

Optional Sections

1. Future Opportunities: Optional section expressing interest in keeping candidate's profile for future suitable positions

2. Feedback Option: Optional section offering to provide or receive feedback about the interview process

3. Database Retention Notice: Optional section informing candidate about retention of their information in company database

Suggested Schedules

1. No Schedules Required: Regret letters are typically brief communications that do not require additional schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









Clauses










Industries

Employment Act (Chapter 91): Singapore's main employment law that provides basic terms and working conditions for employees

Fair Consideration Framework (FCF): Framework ensuring fair employment practices and consideration of Singaporean candidates

Tripartite Guidelines on Fair Employment Practices: Guidelines promoting fair, responsible and merit-based employment practices

Singapore Constitution Article 12: Constitutional provision ensuring equal protection and prohibiting discrimination

TAFEP Guidelines: Guidelines preventing discrimination based on age, race, gender, religion, marital status, family responsibilities, and disability

Personal Data Protection Act 2012: Law governing the collection, use, disclosure and care of personal data, including candidate information

TAFEP Best Practices: Professional standards for employment communications and practices recommended by the Tripartite Alliance

MOM Communication Guidelines: Ministry of Manpower's recommendations for professional and appropriate employment-related communications

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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