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The Regret Letter After Interview is a crucial document in the Dutch recruitment process, used when a company needs to formally communicate a negative hiring decision to a candidate who has completed the interview stage. This document must be crafted in accordance with Dutch employment law, particularly the Equal Treatment Act (AWGB) and GDPR requirements. It serves multiple purposes: delivering the decision professionally, maintaining good corporate reputation, ensuring legal compliance, and keeping positive relations with potential future candidates. The letter typically includes appreciation for the candidate's time, a clear but tactful communication of the decision, and may include elements such as feedback offers or future opportunity notifications. In the Netherlands, such communications must be particularly mindful of data protection requirements and anti-discrimination provisions.

1. Company Letterhead and Date: Official company letterhead with full contact details and current date

2. Candidate's Contact Information: Full name and address of the candidate

3. Acknowledgment and Appreciation: Thank the candidate for their time and interest in the position, specifically mentioning the interview date

4. Decision Communication: Clear but diplomatic communication of the negative decision

5. Brief Explanation: A brief, general, non-discriminatory explanation for the decision

6. Positive Notes: Acknowledgment of the candidate's positive qualities or impressions from the interview

7. Closing and Signature: Professional closing with relevant contact details and signature of hiring manager or HR representative