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The Internal Candidate Rejection document is essential for organizations operating in the Netherlands that maintain internal mobility programs and promote career development opportunities for existing employees. This document type is specifically designed to comply with Dutch employment law requirements while handling sensitive internal recruitment processes. It is used when an internal candidate has been unsuccessful in their application for another position within the organization, requiring careful communication to maintain employee engagement and motivation. The document typically includes the formal decision, constructive feedback, and information about future opportunities, while ensuring compliance with privacy regulations (GDPR/AVG) and equal treatment legislation. The Internal Candidate Rejection letter serves as both a formal record of the recruitment decision and a tool for maintaining positive employee relations.

1. Recipient Details: Employee's full name, internal department, and position details

2. Reference Line: Reference to the position applied for and when the interview/application took place

3. Acknowledgment: Thank the employee for their interest and time invested in the application process

4. Decision Communication: Clear but tactful communication of the rejection decision

5. Constructive Feedback Summary: Brief, positive mention of the candidate's strengths while explaining why another candidate was selected

6. Future Opportunities: Encouragement to apply for future positions and continue professional development

7. Contact Information: Details of who to contact for any questions or additional feedback

8. Closing: Professional closing with appropriate signature block including sender's name and position