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Employment Rejection Template for Singapore

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Key Requirements PROMPT example:

Employment Rejection

"I need to draft an Employment Rejection letter for a senior software developer position that includes constructive feedback from their technical interview on March 15, 2025, while maintaining a positive relationship as we may want to consider them for future roles."

Document background
Employment Rejection letters are essential documents in Singapore's hiring process, used when an organization needs to formally communicate its decision not to proceed with a candidate's application. The document must be drafted in accordance with Singapore's Fair Consideration Framework and TAFEP guidelines, ensuring non-discriminatory language and professional courtesy. Employment Rejection letters typically include acknowledgment of the application, a clear statement of rejection, appreciation for the candidate's time, and may optionally include brief feedback or mention of future opportunities. They serve both as a professional courtesy and as a record of fair hiring practices.
Suggested Sections

1. Addressee Details: Full name and address of the candidate

2. Reference to Position: Specific role the candidate applied for

3. Rejection Statement: Clear but polite statement of rejection

4. Thank You: Expression of appreciation for their time and interest

5. Closing: Professional signature block with company details

Optional Sections

1. Feedback: Brief, constructive feedback when candidate has progressed through multiple interview rounds

2. Future Opportunities: Statement about keeping CV on file when candidate showed promise but wasn't right for this specific role

3. Interview Feedback: Specific comments about interview performance when requested by candidate and company policy allows

Suggested Schedules

1. No Schedules Required: Rejection letters are typically brief, single-page documents without attachments or schedules

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








Clauses










Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, providing the overall framework though not specifically regulating rejection letters

Fair Consideration Framework (FCF): Guidelines ensuring fair hiring practices and requirements for considering Singaporeans fairly for job opportunities

Tripartite Guidelines on Fair Employment Practices: Guidelines establishing non-discrimination principles and fair hiring practices in Singapore

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of candidate's personal information and data retention policies

TAFEP Guidelines: Best practices from Tripartite Alliance for Fair & Progressive Employment Practices regarding communication with job applicants and non-discriminatory practices

Non-discrimination Considerations: Legal requirement to avoid discriminatory language based on age, race, gender, religion, nationality, disability, and family status

Professional Communication Requirement: Legal and ethical requirement to maintain professional and courteous communication in rejection letters

Confidentiality Requirements: Legal obligation to maintain confidentiality of the candidate's information as per PDPA and employment practices

Future Employment Communications: Legal consideration to avoid making specific promises about future opportunities unless intended, to prevent potential legal implications

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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