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Employment Rejection

Employment Rejection Template for Malaysia

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Key Requirements PROMPT example:

Employment Rejection

"I need an Employment Rejection letter for a senior software developer position at our tech company in Kuala Lumpur, where the candidate showed promise but lacked specific technical skills; include an option to keep their profile for future opportunities."

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Document background
The Employment Rejection document is a crucial business communication tool used in Malaysian recruitment processes to formally notify candidates about unsuccessful job applications. This document must be drafted in compliance with Malaysian employment laws, including the Employment Act 1955 and Personal Data Protection Act 2010. It serves multiple purposes: providing clear communication about the recruitment decision, maintaining professional relationships, protecting the company from potential legal issues, and ensuring proper documentation of the hiring process. The letter should be tailored to reflect the specific circumstances of the rejection while maintaining a standardized format that aligns with company policies and Malaysian legal requirements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and recipient's contact details

2. Salutation: Professional greeting addressing the candidate by name

3. Position Reference: Clear reference to the position applied for and when the application/interview took place

4. Rejection Statement: Clear but polite statement indicating the application was unsuccessful

5. Thank You Message: Expression of appreciation for the candidate's time and interest

6. Closing: Professional sign-off with sender's name and position

Optional Sections

1. Feedback Summary: Brief, constructive feedback about the candidate's application or interview - used when appropriate and when specific feedback can be provided

2. Future Opportunities: Invitation to apply for future positions - used when the candidate showed promise but wasn't right for this specific role

3. Retention of Details: Information about keeping the candidate's details on file - used when company policy allows for maintaining a candidate database

4. Alternative Position Suggestion: Suggestion of other suitable positions within the company - used when there are current openings that might match the candidate's profile

Suggested Schedules

1. Application Details Summary: Optional attachment summarizing the position details and application date - used mainly for internal record-keeping

2. Privacy Notice: Optional attachment explaining how the candidate's personal data will be handled - used when retaining candidate information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions









Clauses










Relevant Industries

Banking & Finance

Technology

Manufacturing

Healthcare

Education

Retail

Professional Services

Construction

Hospitality

Telecommunications

Energy

Public Sector

Transportation

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Recruitment

Talent Acquisition

People Operations

Personnel Management

Employment Relations

Corporate Communications

Relevant Roles

HR Manager

Recruitment Specialist

HR Director

Talent Acquisition Manager

HR Business Partner

Department Manager

Hiring Manager

HR Administrator

HR Coordinator

Legal Counsel

Chief Human Resources Officer

Recruitment Coordinator

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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