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Employment Rejection Template for Australia

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Key Requirements PROMPT example:

Employment Rejection

"I need a standard Employment Rejection letter for a software developer position that wasn't selected after the first interview round, including a polite rejection and the option to keep their details in our talent pool for future opportunities."

Document background
The Employment Rejection letter is a crucial document in the Australian recruitment process, used when an organization needs to formally communicate a negative hiring decision to job applicants. It must be drafted in compliance with Australian employment law, including the Fair Work Act 2009, Privacy Act 1988, and various anti-discrimination legislation. The document typically includes acknowledgment of the application, a clear rejection statement, and optional elements such as feedback offers or future opportunity mentions. The Employment Rejection letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization legally, and upholds the company's reputation through professional communication.
Suggested Sections

1. Letterhead and Date: Company logo, address, contact details, and current date

2. Recipient Details: Candidate's name and contact information

3. Reference Line: Job title and reference number (if applicable) they applied for

4. Acknowledgment: Thank the candidate for their time and interest in the position

5. Rejection Statement: Clear but polite statement indicating they were not selected for the position

6. Brief Explanation: General, non-specific reason for the decision (e.g., other candidates better matched requirements)

7. Positive Note: Recognition of the candidate's qualifications or strengths

8. Closing: Professional closing statement, signature block with sender's name and title

Optional Sections

1. Future Opportunities: Encourage candidate to apply for future positions - used when the candidate showed potential

2. Feedback Offer: Offer to provide specific feedback - used when company policy allows and for candidates who progressed to later stages

3. Talent Pool Option: Request to keep candidate's details on file - used when candidate shows promise for future roles

4. Interview Appreciation: Additional thank you for attending interviews - used only for candidates who reached interview stage

5. Alternative Position Suggestion: Suggestion of other suitable positions - used when there are current relevant openings

Suggested Schedules

1. Privacy Notice: Information about how candidate's data will be stored/deleted - attached if not previously provided

2. Feedback Form: Structured feedback form if detailed feedback is being provided - used only for advanced-stage candidates

3. Talent Pool Consent Form: Form for candidate to authorize keeping their details on file - attached if talent pool option is offered

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














Clauses












Relevant Industries

Technology

Healthcare

Financial Services

Retail

Manufacturing

Education

Professional Services

Construction

Mining

Hospitality

Government

Non-Profit

Transportation

Agriculture

Media and Entertainment

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

People Operations

Personnel Management

Administrative Operations

Legal

Compliance

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Department Manager

Senior Executive

HR Coordinator

Recruitment Coordinator

HR Administrator

Office Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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