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Employment Rejection
"I need a standard Employment Rejection letter for a software developer position that wasn't selected after the first interview round, including a polite rejection and the option to keep their details in our talent pool for future opportunities."
1. Letterhead and Date: Company logo, address, contact details, and current date
2. Recipient Details: Candidate's name and contact information
3. Reference Line: Job title and reference number (if applicable) they applied for
4. Acknowledgment: Thank the candidate for their time and interest in the position
5. Rejection Statement: Clear but polite statement indicating they were not selected for the position
6. Brief Explanation: General, non-specific reason for the decision (e.g., other candidates better matched requirements)
7. Positive Note: Recognition of the candidate's qualifications or strengths
8. Closing: Professional closing statement, signature block with sender's name and title
1. Future Opportunities: Encourage candidate to apply for future positions - used when the candidate showed potential
2. Feedback Offer: Offer to provide specific feedback - used when company policy allows and for candidates who progressed to later stages
3. Talent Pool Option: Request to keep candidate's details on file - used when candidate shows promise for future roles
4. Interview Appreciation: Additional thank you for attending interviews - used only for candidates who reached interview stage
5. Alternative Position Suggestion: Suggestion of other suitable positions - used when there are current relevant openings
1. Privacy Notice: Information about how candidate's data will be stored/deleted - attached if not previously provided
2. Feedback Form: Structured feedback form if detailed feedback is being provided - used only for advanced-stage candidates
3. Talent Pool Consent Form: Form for candidate to authorize keeping their details on file - attached if talent pool option is offered
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Human Resources Manager
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