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Regret Letter Template for Singapore

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Key Requirements PROMPT example:

Regret Letter

"I need a Regret Letter for a senior software engineer position we interviewed on January 15, 2025, maintaining a professional tone while leaving the door open for future opportunities as the candidate showed promise in certain areas."

Document background
The Regret Letter is a crucial document in Singapore's professional recruitment process, used when an organization needs to formally communicate a negative hiring decision to job applicants. It must align with Singapore's strict employment regulations and fair practice guidelines while maintaining professional courtesy. The document typically includes appreciation for the candidate's interest, a clear but tactful rejection statement, and sometimes information about future opportunities or application retention. It serves both as a professional courtesy and a legal safeguard, documenting the completion of the recruitment process.
Suggested Sections

1. Addressee Details: Full name and address of the candidate

2. Reference to Position: Clear mention of the position applied for

3. Appreciation Statement: Thank you message for the candidate's interest and time

4. Rejection Statement: Clear but polite communication of the decision

5. Closing: Professional closing and signature block

Optional Sections

1. Future Opportunities: Optional mention of potential future positions, used when candidate showed promise

2. Feedback: Brief, constructive feedback if appropriate and requested

3. Application Retention: Information about retention of application materials, used when company wants to keep candidate's details for future positions

Suggested Schedules

1. No Schedules Required: Regret letters typically don't include schedules or appendices

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






Clauses







Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore that sets the foundation for fair employment practices, even during the hiring process

Tripartite Guidelines on Fair Employment Practices (TGFEP): Guidelines issued by MOM, SNEF, and NTUC requiring employers to be fair and merit-based in selection, prohibiting discrimination based on age, race, gender, religion, marital status, family responsibilities, or disability

Personal Data Protection Act 2012 (PDPA): Legislation governing the handling and protection of candidates' personal data during the recruitment process and in communication

Fair Consideration Framework (FCF): Guidelines ensuring fair hiring practices, particularly relevant for positions advertised on MyCareersFuture.sg

Tripartite Guidelines on Wrongful Dismissal: While not directly applicable to job rejections, these guidelines set standards for professional communication in employment-related matters

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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