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We Regret To Inform You Letter

We Regret To Inform You Letter Template for Switzerland

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Key Requirements PROMPT example:

We Regret To Inform You Letter

"I need a We Regret To Inform You Letter in Swiss German for a senior software developer position, maintaining candidate data for future opportunities and including a brief mention of the strong candidate pool we received for our Zurich office starting March 2025."

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Document background
The We Regret To Inform You Letter is a crucial business document used in Swiss professional settings to formally communicate negative decisions regarding job applications, proposals, or similar submissions. This document type must strictly adhere to Swiss federal regulations, particularly regarding data protection (FADP), anti-discrimination laws, and the Swiss Code of Obligations. The letter serves multiple purposes: it provides clear communication of the decision, maintains professional relationships, protects the organization from legal liability, and ensures compliance with Swiss data retention requirements. It's essential in maintaining transparent communication while adhering to Swiss business standards of professionalism and respect.
Suggested Sections

1. Header Information: Company letterhead, date, recipient's full name and address, and reference number if applicable

2. Formal Salutation: Professional greeting using the recipient's name and appropriate title

3. Acknowledgment: Recognition of the application/submission and appreciation for their interest

4. Main Message: Clear but diplomatic communication of the negative decision

5. Brief Explanation: General, non-specific reason for the decision that avoids legal risks

6. Positive Note: Expression of goodwill and best wishes for future endeavors

7. Closing: Professional closing phrase, signature block with name and title of sender

Optional Sections

1. Future Opportunities: Include when you want to keep the candidate in your talent pool for future positions

2. Feedback Offer: Optional offer to provide general feedback, if company policy allows

3. Return of Materials: Include if physical documents were submitted and need to be returned

4. Data Retention Notice: Information about how long application data will be kept, as required by Swiss data protection law

5. Alternative Suggestions: Include when you can provide constructive suggestions or alternative opportunities

Suggested Schedules

1. Return Materials Form: If physical documents need to be returned, include a form for specifying return shipping details

2. Data Privacy Statement: Detailed information about the handling of personal data, if not already provided during application process

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










Clauses










Relevant Industries

Banking & Financial Services

Insurance

Manufacturing

Pharmaceuticals

Technology

Healthcare

Education

Professional Services

Retail

Hospitality

Construction

Non-Profit

Government

Telecommunications

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

Administrative Support

Department Management

Executive Office

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

Department Director

Legal Counsel

HR Business Partner

Talent Acquisition Manager

Office Manager

Executive Assistant

Operations Manager

HR Administrator

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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