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The Rejection Letter For Vendor is a essential business document used when a company needs to formally decline a vendor's proposal, bid, or business offering in Switzerland. It serves as an official communication that must comply with Swiss business laws and regulations, particularly the Swiss Code of Obligations and business communication standards. This document is typically generated following a procurement process, tender, or vendor selection procedure when a decision has been made not to proceed with a particular vendor's offering. The letter should maintain professionalism while clearly communicating the decision, potentially including constructive feedback or information about future opportunities when appropriate. It's crucial that the content adheres to Swiss legal requirements regarding business communications while managing potential legal exposure and maintaining good business relationships.

1. Company Letterhead and Date: Official company letterhead including company details, address, and current date

2. Vendor Contact Information: Full name, title, company name, and address of the vendor

3. Reference Line: Reference to the specific proposal, bid number, or project identification

4. Salutation: Professional greeting addressing the specific contact person

5. Acknowledgment: Thank the vendor for their time and effort in submitting the proposal

6. Decision Statement: Clear and direct statement of the rejection decision

7. Professional Closing: Standard business letter closing with signature block