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The Rejection Letter For Vendor is a critical business document used when formally declining a vendor's proposal, bid, or application in the Irish business context. This document is essential for maintaining professional relationships while ensuring legal compliance with Irish procurement and competition laws. It should be used following a vendor selection process where a decision has been made not to proceed with a particular vendor's offering. The letter typically includes acknowledgment of the submission, a clear rejection statement, and may optionally provide high-level feedback or indicate potential future opportunities. This document helps organizations maintain transparent procurement processes, manage vendor relationships professionally, and minimize legal risks associated with vendor selection decisions.

1. Header and Date: Company letterhead, recipient's address, and date of letter

2. Salutation and Reference: Professional greeting and reference to the specific proposal or bid

3. Acknowledgment: Thank the vendor for their time and effort in submitting the proposal

4. Decision Statement: Clear and direct statement of the rejection decision

5. Brief Explanation: High-level, non-specific reason for the decision without revealing confidential information

6. Professional Closing: Courteous closing statement and signature block