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The Reason For Declining Job Offer letter is a crucial business document used when a candidate needs to formally decline an employment offer in Switzerland. It serves as an official record of the candidate's decision and helps maintain professional relationships for potential future opportunities. The document must comply with Swiss employment law, particularly regarding data protection (FADP) and the principles of good faith in business dealings. It's typically used after receiving a formal job offer and should be sent promptly to allow the employer to proceed with other candidates. The letter should be crafted carefully to maintain professional bridges while clearly communicating the decision, making it an important document in the Swiss employment landscape.

1. Recipient Details: Full name, title, company name, and address of the person who extended the job offer

2. Date: Current date in proper business letter format

3. Subject Line: Clear reference to the job offer being declined, including position title and when offered

4. Salutation: Professional greeting to the appropriate contact person

5. Expression of Gratitude: Thank the employer for the offer and their time during the interview process

6. Decline Statement: Clear and direct statement declining the offer

7. Brief Reason: Concise, professional explanation for declining the offer

8. Professional Closing: Polite conclusion with well-wishes for the company's future

9. Signature Block: Your full name and contact information