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The We Regret To Inform You Letter is an essential business document used in Pakistani corporate communications to formally notify job applicants about unsuccessful employment applications. This document plays a crucial role in maintaining professional relationships and protecting organizational interests while adhering to Pakistani labor laws and business etiquette. It should be drafted with careful consideration of legal implications, cultural sensitivities, and professional standards. The letter typically includes the decision, a brief explanation, and appropriate courtesies while avoiding specific details that could lead to legal disputes. Used across various industries in Pakistan, this document helps organizations maintain transparent communication processes and professional reputation in their recruitment activities.

1. Header and Date: Company letterhead, recipient's address, and current date

2. Salutation: Formal greeting addressing the candidate by name with appropriate title

3. Opening Acknowledgment: Thank the candidate for their interest and time invested in the application process

4. Decision Communication: Clear but empathetic statement conveying the negative decision

5. Brief Explanation: General, non-specific reason for the decision without detail that could invite legal challenges

6. Positive Note: Recognition of the candidate's qualifications and encouragement for future opportunities

7. Closing: Professional closing with well-wishes and signature block