The 120 Day Notice To Vacate is a formal legal document used in the Philippine real estate sector when a landlord requires a tenant to vacate a property within an extended notice period. This document is particularly relevant for commercial properties, long-term residential leases, or situations requiring extensive transition periods. It must comply with Philippine property laws, including the Civil Code of the Philippines and the Rent Control Act. The notice includes essential information such as property details, vacation requirements, tenant obligations, and legal basis for termination. This extended notice period provides ample time for tenants to arrange relocation and for landlords to secure new tenants, while ensuring all legal requirements are met. The document is crucial for maintaining clear communication and legal compliance in property vacation processes within the Philippine jurisdiction.
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1. Notice Header: Formal letterhead, date, and proper addressing to the tenant including their full name and current address
2. Property Identification: Clear and complete description of the property being vacated, including exact address and any unit numbers
3. Legal Basis: Citation of relevant lease agreement provisions and Philippine laws authorizing the notice
4. Vacation Requirement: Clear statement of the 120-day notice period, specific vacation date, and time requirements
5. Current Status: Statement of current lease status, rent payment status, and any relevant lease violations if applicable
6. Tenant Obligations: List of requirements for property condition upon vacancy, cleaning requirements, and key return
7. Contact Information: Landlord's or property manager's contact details for communication during the notice period
8. Acknowledgment: Space for tenant signature acknowledging receipt of notice with date
1. Security Deposit Details: Information about security deposit handling and requirements for refund - include when there is a security deposit held
2. Utility Transfer Requirements: Instructions for disconnecting or transferring utilities - include when utilities are in tenant's name
3. Property Inspection Arrangements: Details about final inspection procedures - include for properties with significant fixtures or improvements
4. Outstanding Payments: Details of any outstanding rent or fees - include when there are unpaid amounts
5. Early Termination Option: Information about options for earlier vacancy - include when offering flexibility in vacation date
1. Property Condition Report: Current condition documentation and expected condition upon vacancy
2. Inventory List: List of any landlord-owned furnishings or appliances that must remain with the property
3. Proof of Delivery: Documentation of notice delivery method and date
4. Payment History Summary: Record of rent payments and any outstanding balances
Relevant legal definitions
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Real Estate
Property Management
Commercial Property
Residential Property
Retail
Office Space
Industrial Property
Hospitality
Mixed-Use Development
Relevant Teams
Legal
Property Management
Real Estate
Operations
Facilities Management
Tenant Relations
Compliance
Administrative Services
Asset Management
Relevant Roles
Property Manager
Real Estate Manager
Facility Manager
Legal Counsel
Property Administrator
Leasing Manager
Asset Manager
Real Estate Officer
Building Superintendent
Tenant Relations Manager
Compliance Officer
Operations Manager
Property Services Director
Real Estate Coordinator
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