The Moving Out Of Apartment Letter is a crucial document in Philippine residential tenancy relationships, governed by the Rent Control Act of 2020 and the Civil Code of the Philippines. This document is typically used when a tenant plans to end their lease agreement and vacate a rental property, whether at the end of the lease term or through early termination. The letter serves multiple purposes: it provides formal notice to the landlord, establishes a clear timeline for vacancy, protects the tenant's rights regarding security deposit return, and creates a paper trail for legal purposes. In the Philippine context, this document must adhere to specific notice period requirements (typically 30 days) and should include essential information about the property, move-out date, and forwarding address. The letter also commonly addresses property inspection arrangements and utility account closures.
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1. Sender's Information: Complete name and current contact details of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property manager's complete name and address
4. Subject Line: Clear indication that this is a notice of intent to vacate
5. Property Details: Complete address of the rental property and unit number
6. Notice Period Statement: Clear statement of the intended move-out date and confirmation that this meets the required notice period
7. Current Lease Details: Reference to the current lease agreement and its terms
8. Final Inspection Request: Request for property inspection and return of security deposit
9. Forwarding Address: New address for future correspondence and security deposit return
10. Closing and Signature: Professional closing, tenant's signature, and printed name
1. Reason for Moving Out: Include when the reason might affect legal rights or obligations (e.g., job relocation, building maintenance issues)
2. Maintenance Issues: Include if there are existing maintenance issues that need to be documented
3. Early Termination Details: Include if moving out before the lease end date, explaining circumstances and referencing relevant lease clauses
4. Utility Transfer Notice: Include details about utility account transfers or final readings if required by the lease
5. Access Instructions: Include if specific arrangements are needed for property viewings or final inspection
1. Photo Documentation: Current dated photos of the property condition
2. Property Inventory: List of landlord-provided furnishings and their current condition
3. Utility Readings: Final meter readings for electricity, water, and other utilities
4. Maintenance Records: Documentation of any reported issues and repairs during tenancy
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