The Landlord Move Out Letter To Tenant is a crucial document used in Philippine property management when a landlord needs to formally request a tenant to vacate a property. This document is essential for compliance with Philippine rental laws, including the Rent Control Act of 2009 (RA 9653) and the Civil Code of the Philippines. It's typically used at lease end, during early termination, or when legal grounds exist for tenant removal. The letter must include specific elements such as clear identification of parties and property, definitive move-out date, property condition expectations, and security deposit return procedures. This document serves both as a legal notice and a formal communication tool, helping maintain clear records and protect both parties' rights under Philippine law.
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1. Letter Header: Complete contact information of the landlord, including name, address, and date
2. Tenant Information Block: Full name and current address of the tenant
3. Subject Line: Clear indication that this is a move-out notice
4. Property Identification: Complete address and description of the rental property
5. Notice Statement: Clear statement indicating the requirement to vacate the property
6. Move-out Date: Specific date by which the tenant must vacate the property, ensuring compliance with legal notice periods
7. Property Condition Requirements: Expectations for the condition in which the property should be returned
8. Security Deposit Information: Statement regarding the security deposit return process and requirements
9. Final Inspection Details: Information about the move-out inspection process and scheduling
10. Signature Block: Landlord's signature, name, and date
1. Outstanding Payments: Include if there are any pending rent payments or utility bills that need to be settled
2. Forwarding Address Request: Request for tenant's forwarding address for security deposit return if not already provided
3. Key Return Instructions: Specific instructions for returning keys if there's a special procedure
4. Early Termination Fees: Include if the move-out notice is related to early lease termination
5. Maintenance Issues: Reference to any specific maintenance or repair issues that need to be addressed before moving out
6. Legal Compliance Statement: Additional legal statements required by local ordinances or specific circumstances
1. Move-out Inspection Checklist: Detailed checklist of items to be inspected during the final walk-through
2. Cleaning Requirements List: Specific cleaning requirements and standards expected before move-out
3. Security Deposit Deduction Guidelines: Information about potential deductions from the security deposit
4. Photo Documentation: Reference to any existing property condition photos or requirements for final condition documentation
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