The Minimum Notice To Move Out document is a crucial legal instrument in Philippine property management, designed to formalize the process of lease termination by tenants. This document is required whenever a tenant plans to end their lease and vacate a property, whether at the natural end of the lease term or in cases of early termination. It must comply with the notice periods specified in both the lease agreement and Philippine law, particularly the Civil Code of the Philippines and the Rent Control Act. The document typically includes the vacation date, property details, forwarding address, and arrangements for final inspection and security deposit return. It serves as a legal record of the tenant's intention and helps prevent disputes by clearly documenting the move-out process. This formal notice is essential for both residential and commercial properties in the Philippines and helps ensure a professional and orderly transition of property possession.
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1. Date and Address Block: Current date and complete addresses of both the tenant and landlord/property manager
2. Subject Line: Clear indication that this is a Notice to Move Out for the specific property address
3. Formal Notice Statement: Clear statement of intent to vacate the property, including the specific date of intended move-out
4. Property Details: Full address and unit number of the rental property being vacated
5. Notice Period Compliance: Statement confirming that the notice period complies with both the lease agreement and local law requirements
6. Current Lease Reference: Reference to the existing lease agreement including its date and parties
7. Final Inspection Request: Request for property inspection and return of security deposit
8. Forwarding Address: New address for future correspondence and security deposit return
9. Signature Block: Space for tenant's signature, printed name, and date
1. Reason for Vacating: Optional explanation of why the tenant is moving out, particularly relevant if breaking lease early or if required by the lease agreement
2. Utility Transfer Notice: Information about utility account transfers or closures, if managed by the tenant
3. Early Termination Details: If applicable, acknowledgment of early termination fees or special conditions
4. Maintenance Issues: Documentation of any existing maintenance issues or damage that predates the move-out
5. COVID-19 Protocols: Any specific arrangements needed due to current health protocols during the move-out process
1. Move-Out Inspection Checklist: Detailed checklist for documenting the condition of the property at move-out
2. Property Inventory List: List of any landlord-provided furnishings or equipment that must be accounted for
3. Photographic Documentation: Referenced photos of property condition (if attached)
4. Security Deposit Calculation: Breakdown of security deposit deductions if any are anticipated
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