The Letter of Intent to Vacate Apartment is a crucial document in Philippine residential tenancy relations, governed by the Rent Control Act and Civil Code of the Philippines. This document is typically used when a tenant needs to formally communicate their intention to end their lease agreement and vacate the premises. It serves as official documentation of the tenant's notice period, which is legally required in the Philippines, and helps protect both parties' interests during the lease termination process. The letter should include specific details about the property, planned vacancy date, and requests for security deposit return and final inspection. It's particularly important in urban areas where formal rental arrangements are common and local government units may have additional requirements for rental property vacation notices.
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1. Sender's Contact Information: Full name, current address, contact number, and email of the tenant
2. Date: Date when the letter is written
3. Recipient's Information: Landlord/property manager's name, designation, and complete address
4. Subject Line: Clear indication that this is a notice of intent to vacate
5. Property Details: Complete address of the rental property being vacated
6. Notice of Vacation: Clear statement of intention to vacate, including the planned move-out date
7. Current Lease Details: Reference to the current lease agreement, including its start date
8. Request for Final Inspection: Request to schedule a move-out inspection
9. Security Deposit Return: Request for the return of security deposit and preferred method of return
10. Signature Block: Space for tenant's signature, printed name, and date
1. Forwarding Address: Include when the tenant's new address is already known and they want future correspondence sent there
2. Reason for Vacation: Include when maintaining a good relationship with landlord is important or when the reason might affect the notice period
3. Utility Transfer/Termination: Include when there are specific utilities in the tenant's name that need to be addressed
4. Special Circumstances: Include when there are unique situations like early termination due to emergency or special conditions that need to be explained
5. Maintenance Issues: Include when there are existing maintenance issues that need to be documented before moving out
1. Current Lease Agreement Copy: Attach a copy of the current lease agreement for reference
2. Property Inspection Checklist: Pre-move-out assessment of property condition
3. Photographic Documentation: Current photos of the property condition if there are specific concerns
4. Proof of Rent Payments: Documentation showing rent has been paid up to date
5. Utility Bills: Copies of latest utility bills showing current status
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