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The Office Vacate Notice is a crucial document in Philippine commercial property relations, typically required by lease agreements and property law. It serves as the formal mechanism for tenants to notify landlords of their intention to end their lease and vacate office premises. The document must comply with notice period requirements specified in the original lease agreement and Philippine Civil Code provisions. This notice typically includes essential information such as property details, vacation date, handover arrangements, and contact information for coordination. It's particularly important in commercial contexts where proper documentation and formal communication are necessary for maintaining professional relationships and ensuring legal compliance. The document helps facilitate a smooth transition process and protects both parties' interests by clearly documenting the intended termination of the lease arrangement.

1. Letterhead and Date: Official letterhead of the tenant company/individual and current date

2. Recipient Details: Complete name and address of the landlord/property manager

3. Subject Line: Clear indication that this is a formal notice to vacate

4. Property Identification: Specific details of the leased premises including complete address and unit number

5. Notice Declaration: Formal statement declaring the intent to vacate with specific vacation date

6. Lease Reference: Reference to the original lease agreement including date and parties

7. Handover Arrangements: Details of proposed property inspection and key return process

8. Contact Information: Contact details for coordination of move-out procedures

9. Formal Closing: Professional closing, signature block, and name/title of the sender