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120 Day Notice To Vacate Template for Hong Kong

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Key Requirements PROMPT example:

120 Day Notice To Vacate

"I need a 120 Day Notice to Vacate for my commercial property at Central District, Hong Kong, as I plan to start major renovations from March 2025; the notice should emphasize the construction timeline and include specific instructions about removing tenant fixtures."

Document background
The 120 Day Notice To Vacate is a crucial document in Hong Kong's property management and real estate sector, used when a landlord needs to formally terminate a lease agreement while providing the legally required notice period. This document is typically used for longer-term leases or in situations where the lease agreement specifically requires an extended notice period. It must comply with Hong Kong's Landlord and Tenant (Consolidation) Ordinance and should include specific details about the property, parties involved, and the exact vacation date. The notice is particularly important in commercial and high-value residential properties where longer notice periods are standard practice. The document serves both as a legal notification and a formal communication tool, helping to maintain professional relationships while protecting the interests of all parties involved.
Suggested Sections

1. Letter Header: Full name and address of the landlord (sender) and tenant (recipient), with the current date

2. Property Identification: Clear and complete description of the rental property, including full address and any identifying details

3. Notice Statement: Clear statement of the intent to terminate the tenancy and requirement to vacate, specifically mentioning the 120-day notice period

4. Termination Date: Specific calendar date by which the property must be vacated, calculated as 120 days from the notice date

5. Legal Authority: Reference to relevant sections of the Landlord and Tenant (Consolidation) Ordinance and the lease agreement

6. Vacation Requirements: Specific requirements for the condition in which the property should be left

7. Contact Information: Landlord's or property manager's contact details for arranging property inspection and key return

8. Signature Block: Formal signature section for the landlord or authorized representative

Optional Sections

1. Reason for Termination: Optional explanation of why the notice is being given, included when required by the lease agreement or when the landlord wishes to maintain good relations

2. Security Deposit Statement: Information about the security deposit return process, included when there is a deposit to be returned

3. Utility Transfer Instructions: Instructions regarding utility account transfers, included when utilities are in tenant's name

4. Move-Out Inspection: Proposed date and process for move-out inspection, included when specific inspection arrangements are desired

Suggested Schedules

1. Copy of Original Lease: Attachment of the original lease agreement for reference

2. Property Condition Checklist: Checklist detailing the expected condition of the property upon vacation

3. Proof of Service: Documentation showing how and when the notice was served to the tenant

4. Current Property Photos: Optional documentation of current property condition for reference during final inspection

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses












Relevant Industries

Real Estate

Property Management

Legal Services

Residential Property

Commercial Property

Retail Property

Industrial Property

Property Investment

Facilities Management

Relevant Teams

Legal

Property Management

Real Estate Operations

Facilities Operations

Asset Management

Tenant Relations

Administration

Compliance

Property Services

Building Operations

Relevant Roles

Property Manager

Legal Counsel

Real Estate Manager

Facilities Manager

Property Administrator

Leasing Manager

Asset Manager

Real Estate Attorney

Property Operations Manager

Tenant Relations Manager

Building Manager

Estate Manager

Industries




Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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