The Hotel Receipt is a fundamental document in Belgian hospitality operations, required by law for all accommodation service providers. It serves as an official record of the transaction between the hotel and guest, incorporating elements mandated by Belgian federal and regional legislation. This document must comply with specific VAT requirements (currently 6% for accommodation services), tourism regulations, and consumer protection laws. The receipt is commonly used for business expense reporting, tax documentation, and personal record-keeping. It must include the hotel's registration details, clear pricing breakdown, and tax information while adhering to GDPR requirements for handling personal data. The document is particularly important in Belgium's robust tourism and business travel sectors, where proper documentation of accommodation expenses is essential for both domestic and international travelers.
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1. Hotel Information: Legal name of hotel, address, VAT number, and contact details as required by Belgian law
2. Guest Information: Guest name and address details (while respecting GDPR requirements)
3. Receipt Details: Unique receipt number, date of issue, and payment method
4. Stay Information: Check-in and check-out dates, room number, number of guests
5. Room Charges: Base room rate per night and number of nights
6. Tax Breakdown: Detailed breakdown of VAT and any applicable tourist taxes
7. Payment Summary: Total amount paid, including subtotal, taxes, and final total
1. Additional Services: Used when charging for extra services such as minibar, room service, or spa treatments
2. Corporate Information: Include when receipt is for business clients requiring additional company details
3. Loyalty Program: Points earned or status benefits applied during the stay
4. Special Rates: When special discounts or promotional rates have been applied
5. Group Booking Details: For group reservations, including reference numbers and group name
1. Detailed Service Breakdown: Itemized list of all additional services and charges
2. Tax Certificate: For business travelers requiring specific tax documentation
3. Payment Installment Schedule: For stays with multiple payment installments or deposits
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Event Management
Travel & Transportation
Financial Services
Professional Services
Relevant Teams
Finance
Operations
Front Office
Accounting
Compliance
Revenue Management
Administration
Guest Services
Audit
Legal
Relevant Roles
Hotel Manager
Front Desk Manager
Revenue Manager
Accounts Receivable Clerk
Financial Controller
Compliance Officer
Auditor
Tax Accountant
Business Travel Coordinator
Corporate Travel Manager
Accounts Payable Specialist
Finance Director
Operations Manager
Night Auditor
General Manager
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